14 best meeting automations to save you at least 1 hour/week

Last Updated on 
May 22, 2024
  by:
Chang Chen
Chang Chen
GTM
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In today's fast-paced world, time is a precious commodity, and every minute counts. This is especially true in the world of business, where efficiency and productivity are critical to success. One of the most significant time-consuming activities in the corporate world is virtual meetings. While virtual meetings are an excellent way to connect with team members and clients, they can also be a significant drain on productivity.

The time it takes to set up, manage, and wrap up a virtual meeting can add up quickly. It can take several minutes to create an agenda, invite attendees, and set up the meeting. During the meeting, participants may have to deal with technical issues, such as poor audio or video quality, which can further delay the proceedings. After the meeting, there is the task of sending out meeting notes and action items, which can take up even more time.

To address these challenges, we need to streamline the virtual meeting to make it more efficient. One way to achieve this is through the use of meeting automations. Meeting automations can help us to automate the entire virtual meeting process, from scheduling to follow-up. With the help of meeting automation tools, we can create meeting agendas, send out invitations, manage attendees, and even record the meeting automatically.

Furthermore, meeting automation tools can help us to manage post-meeting tasks, such as sending out meeting notes and action items. By automating these tasks, we can free up valuable time and resources, allowing us to focus on more critical tasks. In conclusion, meeting automations are essential for any business looking to streamline its virtual meeting process, increase productivity, and improve efficiency.

In this article, you will learn how to automate the most common meeting workflows and save yourself at least an hour a week!

Bardeen is a workflow automation Chrome extension. Bardeen is integrated with Zoom, Google Meet, Webex, and other popular video meeting services with ready-to-use meeting automations that you can one-click to activate.

Join the next meeting (automatically)

If you're tired of scrambling to join your meetings on time, we have the perfect solution for you. With our automation, you can automatically join a meeting one minute before it starts.

Imagine this - you're in the middle of an important task, and suddenly it's time for your next meeting. You frantically search for the link, click on it, and wait for the meeting to start. With our automation, you don't have to worry about any of that. It will automatically open your next meeting link with one minute to spare, giving you ample time to prepare for the meeting.

This automation is the hero you didn't know you needed. With just a simple setup, you will never have to worry about being late for a meeting again.

This playbook will launch your next meeting in the Google Calendar so that you never miss a meeting again. 

You can specify when you want to join the meeting, 1 mins, 2 mins, or others.

Super charge your Google Calendar workflow with these Google Calendar integrations and automations.

Send a Slack message to all event participants

Sending a Slack message to all event participants is a great way to remind them of upcoming meetings or provide a summary of a meeting that has just ended. This automation is a must-have for anyone who wants to ensure that all participants are on the same page and up-to-date with the latest information.

This feature can be especially useful for recurring meetings that happen on a regular basis, as it can be easy for participants to forget when the next meeting is scheduled. By sending a Slack message to all participants, you can ensure that everyone is aware of the upcoming meeting and has it on their calendar.

Additionally, if you have just finished a meeting and want to provide a quick summary of what was discussed, sending a Slack message to all participants can be a great way to do so. This allows everyone to be on the same page and ensures that important information is not missed.

Overall, sending a Slack message to all event participants is a simple yet effective way to keep everyone informed and up-to-date.

Explore more Slack and Google Calendar integrations and automations.

Find social profiles of event participants

Researching people when you meet them for the first time is fundamental to build strong relationships and get important context about them.

Now, you can look up social profiles (Twitter, LinkedIn, Github) of event participants with just one click.

Upload meeting recordings to Google Drive or Dropbox

The odds are, you don’t want to pay Zoom $40/m for the cloud storage or manually clean up recordings every week. 

These playbooks will upload Zoom cloud recordings to Google Drive or Dropbox with a shortcut.

Find this automation in the Autobooks tab.

You can also share Zoom recordings with all meeting participants in under 10 seconds with this playbook:

Explore more Zoom and Google Calendar integrations and automations.

Notify that you are waiting in the meeting room 

Unfortunately, people run late to meetings all the time. Other times, they may ping you to send them the meeting link. 😑

This one-click playbook will send a templated email to all meeting participants saying that you are waiting in the meeting room (with the meeting link).

Explore more Gmail and Google Calendar integrations and automations.

Alternatively, send an SMS reminder with the meeting link: 

Send a Slack message to all the current event participants about running late

If you are running late to your next meeting or event, don't worry. You can quickly and effortlessly send a message to all the current participants via Slack, informing them of your delay. With this feature, you can avoid the awkwardness of arriving late and having to apologize to everyone in person.

Instead, simply type out a brief message, such as "Running late, be there soon!" or "Apologies for the delay, will arrive shortly," and hit send. This way, everyone will be aware of your situation and can adjust their schedules accordingly.

Plus, you'll be able to arrive at your destination feeling less stressed and rushed, since you won't have to worry about the uncomfortable conversation that would have ensued had you not sent out the message. So next time you're running late, use Slack to keep everyone in the loop and avoid unnecessary stress and anxiety.

Explore more Google Calendar and Slack integrations and automations.

Create a meeting agenda in Google Sheets

Create a spreadsheet with all of your Google Calendar meetings within a time period. 

This playbook is perfect for sales and customer support professionals who report on their meetings frequently.

Explore more Google Sheets and Google Calendar integrations and automations.

Message event participants

With Bardeen, you can forget about copy-pasting once and for all! 

Send a quick email to participants of a meeting (past, present or future) with this playbook.

Use the Slack alternative to direct message to all meeting participants. 

Automate scheduling meetings

Scheduling Zoom meetings has just become much easier! Like 15-second easy. 

And you can do it from anywhere on your computer with the global shortcut

To create an ad-hoc meeting, run this playbook to launch a Zoom meeting and send the meeting link to someone on Slack.

Super charge your Zoom workflow with these Zoom integrations and automations.

Explore more Google Calendar and Zoom integrations and automations.

Share the current page as a PDF with meeting participants

Share information locked behind logins and paywalls. 

This playbook will generate a PDF of the currently opened web page, upload it to Google Drive and share the file with the participants of a specified meeting.

Create a Notion page for meeting notes (bonus)

Meetings are so much more actionable when you keep notes. 

To make sure you keep all your event-related information in one place, you can create a Notion page in a database for a Google Calendar event. With this playbook, you can easily achieve this feat and even have the page automatically open in a new tab. This way, you can streamline your workflow and stay organized.

With this simple yet powerful playbook, you can keep all your event-related information in one convenient location.

Super charge your Notion workflow with these Notion integrations and automations.

Explore more Notion and Google Calendar integrations and automations.

Build a custom playbook

Everyone’s workflow is unique. You can create your own playbook using the Playbook builder.

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