Integrations used
Time saving
2 min
Action
Send
description
This playbook will send an email to participants of a Google Calendar event that you are waiting for them in the meeting room.
Saves at least
2 min
Send
an email to all the current event participants about waiting in the meeting room
playbook Template
Send an email to all the current event participants about waiting in the meeting room
This playbook will send an email to participants of a Google Calendar event that you are waiting for them in the meeting room.
This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.
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This playbook has been deprecated.
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How does this automation work?
Find current event
Action
Find event participant email addresses
Action
Send email
Action
Bardeen's automation will keep your meeting participants informed about your presence in the meeting room. Leveraging Google Calendar, this workflow identifies the current event and its participants, then sends an email to these participants notifying them that you are waiting in the meeting room. This automation can help you maintain punctuality, improve meeting efficiency, and boost productivity.
Here is how this workflow works:
- Find current event: Bardeen taps into Google Calendar, a tool that lets you organize your schedule and share events with co-workers and friends, to identify the current event.
- Find meeting link: This step extracts the meeting link from the identified event, which will be included in the email sent to the participants.
- Find event participant emails: Bardeen fetches the email addresses of the participants of the current event from Google Calendar. These are the recipients of the email notifying them about your presence in the meeting room.
- Merge text: Bardeen merges the text "Hi, I just wanted to let you know that I am waiting for you in our..." with the extracted meeting link. This merged text serves as the body of the email.
- Send email: Using Gmail, a popular email service that keeps track of all your emails with threaded conversations, tags, and Google-powered search, Bardeen sends an email to the identified participants. The email's subject is "I am in the meeting room!" and the body contains the merged text from the previous step.
How to run the playbook
Are people running late to your meeting? Nudge them with one click.
This automation will send a meeting reminder to participants of your current Google Calendar meeting saying that you are waiting in a meeting room and sharing a zoom link.
People can easily join the meeting without having to search for the link.
Subject Line: I am in the meeting room!
Hi,
I just wanted to let you know that I am waiting for you in our meeting room here: [Meeting Link]
Explore more integration alternatives for Google Mail integrations, Google Calendar automation, or the integration of both, or adapt the playbook to better suit your individualized workflow preferences.
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