Google Calendar
Google Mail
Workflow Template

Send an email to all the current event participants about waiting in the meeting room

This playbook will send an email to participants of a Google Calendar event that you are waiting for them in the meeting room.
Bardeen automates your repetitive tasks without code.
Install the Chrome extension for free.
Find current event
Action
Find event participant email addresses
Action
Send email
Action

How does this automation work?

Bardeen's automation will keep your meeting participants informed about your presence in the meeting room. Leveraging Google Calendar, this workflow identifies the current event and its participants, then sends an email to these participants notifying them that you are waiting in the meeting room. This automation can help you maintain punctuality, improve meeting efficiency, and boost productivity.

Here is how this workflow works:

  1. Find current event: Bardeen taps into Google Calendar, a tool that lets you organize your schedule and share events with co-workers and friends, to identify the current event.
  2. Find meeting link: This step extracts the meeting link from the identified event, which will be included in the email sent to the participants.
  3. Find event participant emails: Bardeen fetches the email addresses of the participants of the current event from Google Calendar. These are the recipients of the email notifying them about your presence in the meeting room.
  4. Merge text: Bardeen merges the text "Hi, I just wanted to let you know that I am waiting for you in our..." with the extracted meeting link. This merged text serves as the body of the email.
  5. Send email: Using Gmail, a popular email service that keeps track of all your emails with threaded conversations, tags, and Google-powered search, Bardeen sends an email to the identified participants. The email's subject is "I am in the meeting room!" and the body contains the merged text from the previous step.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

Are people running late to your meeting? Nudge them with one click.


This automation will send a meeting reminder to participants of your current Google Calendar meeting saying that you are waiting in a meeting room and sharing a zoom link.


People can easily join the meeting without having to search for the link.


Subject Line: I am in the meeting room!

Hi, 

I just wanted to let you know that I am waiting for you in our meeting room here: [Meeting Link]

Explore more integration alternatives for Google Mail integrations, Google Calendar automation, or the integration of both, or adapt the playbook to better suit your individualized workflow preferences.

Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send an email to all the current event participants about waiting in the meeting room
Send an email to all the current event participants about waiting in the meeting room
Send an email to all the current event participants about waiting in the meeting room
Types:
Both
Actions
Triggers
Forward email
Forward email
Action
Send email
Send email
Action
Create draft email
Create draft email
Action
When email is starred
When email is starred
Trigger
Find next meeting with participant
Find next meeting with participant
Action
Get last event
Get last event
Action
Find event participant email addresses
Find event participant email addresses
Action
Find email thread from current page
Find email thread from current page
Action
When next event starts
When next event starts
Trigger
Create simple event from text
Create simple event from text
Action
how does bardeen work?

Your proactive teammate — doing the busywork to save you time

Integrate your apps and websites

Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.

Perform tasks & actions

Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.

Combine it all to create workflows

Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.

get bardeen

Don't just connect your apps, automate them.

200,000+ users and counting use Bardeen to eliminate repetitive tasks

Effortless setup
AI powered workflows
Free to use

FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

By clicking “Accept”, you agree to the storing of cookies. View our Privacy Policy for more information.