Google Calendar
Google Mail
Workflow Template

Send an email to all of a given event's participants

This playbook will send an email to participants of a Google Calendar event
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Find events
Action
Find event participant email addresses
Action
Send email
Action

How does this automation work?

Efficient communication with event participants is crucial for ensuring successful meetings. Bardeen’s playbook facilitates this by automating the process of sending emails to all participants of a Google Calendar event. This is particularly useful for sending meeting summaries, follow-up actions, or simply thanking attendees for their time, thereby enhancing the meeting management process.

Here's how this workflow sends an email to every participant of a specific Google Calendar event:

  • Step 1: Find the event: Bardeen uses the Google Calendar integration to search for events within your calendar based on a search expression that you provide.
  • Step 2: Gather participant emails: Once the event is identified, Bardeen extracts the email addresses of all the participants from that particular event.
  • Step 3: Send out emails: Using the Google Mail integration, Bardeen then sends an email to all the extracted participant email addresses with a subject derived from the event's summary.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

Struggling to keep everyone in the loop for your Google Calendar events? This automation has you covered!


It effortlessly sends emails to all participants of a scheduled Google Calendar event. No more worrying about forgetting to inform everyone or dealing with last-minute communication.


For busy professionals, this automation is a time-saving lifesaver. Ensure that all attendees are well-informed about event details, location changes, or any other important updates.


Event organizers and teams can also benefit from the seamless communication. Easily send reminders, agenda updates, or post-event follow-ups, ensuring a smooth and well-coordinated experience for everyone involved.


Let this automation handle the email notifications while you focus on hosting a successful event and making a positive impression on your participants.


Let’s set it up!

Step 1: Pin the playbook and integrate Google Calendar and Gmail

First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed. Bardeen will also prompt you to integrate Google Calendar and Gmail, if you haven’t done so already. 


Step 2: Run the playbook and send an email to all participants for a given event

Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and run this playbook. When you do, Bardeen will ask you to specify the event and the body of the email.


It will then send an email to all participants of the given Google Calendar event.



You can also edit the playbook and add your next action to further customize the automation.


Find more Google Calendar and Gmail integrations.

You can also find more about how to increase your personal productivity and automate your meetings workflow.

Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send an email to all of a given event's participants
Send an email to all of a given event's participants
Send an email to all of a given event's participants
Types:
Both
Actions
Triggers
When email is starred
When email is starred
Trigger
Find events in time period
Find events in time period
Action
Get last event
Get last event
Action
Find next meeting with participant
Find next meeting with participant
Action
Find next event
Find next event
Action
Get all events
Get all events
Action
When an event is created or updated in Google Calendar
When an event is created or updated in Google Calendar
Trigger
Add description to event
Add description to event
Action
Update email labels
Update email labels
Action
When email is sent to my trigger address
When email is sent to my trigger address
Trigger
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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