Google Mail
Notion
Workflow Template

Copy all emails from a timeframe to Notion

This Playbook will find all emails from your specified timeframe and save all the information to Notion.
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Find emails
Action
Create Notion page
Action

How does this automation work?

Bardeen's playbook "Copy all emails from a timeframe to Notion" is designed to help you declutter your inbox and organize your communication by transferring your selected emails into a Notion database. Whether for personal record-keeping, datasourcing research, or maintaining a searchable archive, this automation saves you from the tedious task of manual copying and pasting. Efficient email management can lead to better personal productivity and streamlined information retrieval.

Here is how this workflow transfers your emails to Notion:

  • Step 1: Find emails in Gmail - Bardeen searches through your Gmail account for all emails within the specified timeframe. You'll need to define the start and end dates for the search.
  • Step 2: Create Notion page - Each email found in the previous step will be used to create a new page in your Notion database. Organize your communications seamlessly in Notion's versatile workspace.
Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

Tired of manually sifting through your inbox to find important emails and keeping track of all the details? With this automation, you can easily automate the task of email management.

This automation simplifies the process of finding and organizing emails by allowing you to specify a timeframe. It will automatically scan your inbox and save all the relevant information to a Notion database, ensuring that you have all the important details in one place.

Whether you're a busy professional, a small business owner, or just looking to simplify your workflow, this automation is the perfect solution. Try it out today and experience the benefits for yourself.

Let’s set it up!

Step 1: Create a Notion database

The first step is to create a Notion database with all the information you want to save. 

Bardeen will extract information from the emails and get profile information like subject line, email body, the date the email was sent, the sender, Cc and link to the email.

Step 2: Install the extension and run the playbook

You will be redirected to install the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Gmail and Notion.

Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks. 

Click on the playbook card, and the setup flow will start. 

You will be asked to specify an after date and a before date. Enter the timeframe for the emails you want to save to Notion. For example, if you enter “today” for the before date input and “5 weeks ago” for the after date input, Bardeen will find all the emails that you received in the past 8 weeks and copy those to Notion.

Bardeen will also ask you to enter an email limit. If you wish to limit the emails to a certain number, you can populate this field.

 After you choose the dates, the Notion database to save the information and the email limit, you will get a prompt to map the information to the fields in Notion.

The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Notion that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!

Click on “Save Input” and checkmark Notion. You can edit Inputs later by hovering over the playbook. 

Step 3: Start saving!

When you want to copy all emails from a timeframe to a Notion database, activate Bardeen (or hit OPTION + B) and run this playbook. It will find all emails from your specified timeframe and save all the information to a Notion database.

This automation is fantastic in assisting in project management by keeping all relevant emails and their details in a centralized location, making it easier to track progress and collaborate with team members.

The automation can also be used to manage leads and customer communications by automatically capturing and organizing all relevant email information in one place.

It can also help individuals stay organized and save time by automating the task of email management, freeing up time to focus on other tasks and priorities.

You can also edit the playbook and add your next action to further customize the automation.

Find more Notion integrations, Gmail integrations, and Notion and Gmail integrations.

You can also find more about how to increase your personal productivity and automate your data sourcing and research process.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Copy all emails from a timeframe to Notion
Copy all emails from a timeframe to Notion
Copy all emails from a timeframe to Notion
Types:
Both
Actions
Triggers
Find emails
Find emails
Action
When label is added to email
When label is added to email
Trigger
When email received
When email received
Trigger
Delete Notion page
Delete Notion page
Action
Create draft email
Create draft email
Action
When email is starred
When email is starred
Trigger
Update or add Notion page
Update or add Notion page
Action
Delete database
Delete database
Action
Update email labels
Update email labels
Action
When email is sent to my trigger address
When email is sent to my trigger address
Trigger
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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