App Tutorial

Copy Formatting in Google Sheets: Easy Steps

Apps used
Google Sheets
LAST UPDATED
February 6, 2024
TL;DR

Learn to copy cell, chart, and conditional formats in Google Sheets using tools like Paint Format, keyboard shortcuts, and 'Paste special' options.

  • Select and copy the format using the Paint Format tool or keyboard shortcuts.
  • Duplicate charts and modify data range for chart formatting.
  • Use 'Paste special' for general and conditional formatting.

Automate your Google Sheets tasks with Bardeen to save time and enhance productivity. Learn more at Bardeen.ai/download.

How to Copy Format in Google Sheets

Copying formatting in Google Sheets can streamline your workflow and ensure consistency across your data. There are several methods to copy formatting, including cell formats, chart formats, and conditional formatting. This guide will cover these methods to help you efficiently replicate formatting in your Google Sheets documents.

How to Copy Cell Format in Google Sheets

To copy cell formatting in Google Sheets, you can use the Paint Format tool or keyboard shortcuts. The Paint Format tool allows you to copy the formatting of a selected cell or range and apply it to another cell or range. Here are the steps:

  1. Select the cell or range of cells whose format you want to copy.
  2. Click on the Paint Format icon in the toolbar. Your cursor will change to indicate that you're in paint format mode.
  3. Click on the cell or drag over the range where you want to apply the copied formatting.
  4. If you need to apply the formatting to multiple places, double-click the Paint Format icon before selecting the target cells.

Alternatively, you can use keyboard shortcuts to copy and paste formatting:

  • Copy formatting: Ctrl + Alt + c (Windows/Chrome OS) or ⌘ + Option + c (Mac)
  • Paste formatting: Ctrl + Alt + v (Windows/Chrome OS) or ⌘ + Option + v (Mac)

How to Copy Chart Format in Google Sheets

Copying chart formatting can be a bit more complex, as Google Sheets does not provide a direct way to copy and paste chart styles. However, you can duplicate a chart and then modify its data range:

  1. Click on the chart you want to duplicate and press Ctrl + C to copy it.
  2. Click on the destination cell and press Ctrl + V to paste the duplicated chart.
  3. Click on the pasted chart, then on the three dots in the upper-right corner, and select 'Edit chart' to change its data range to the new data you want the chart to represent.

This method keeps the style of the chart while allowing you to update the data it displays.

How to Copy a Format in Google Sheets

For general format copying, including conditional formatting, you can use the 'Paste special' option:

  1. Copy the cell or range with the desired formatting by selecting it and pressing Ctrl + C.
  2. Select the target cell or range, right-click, and choose 'Paste special'.
  3. From the submenu, select 'Paste format only' to apply the copied formatting.

This method is useful for copying various types of formatting, including conditional formatting, from one cell or range to another within the same document. To copy conditional formatting across different documents, use the 'Copy to...' feature to duplicate the entire sheet to the target document, then apply 'Paste special' > 'Paste conditional formatting only' as needed.

Unlock Google Sheets Productivity with Bardeen Automations

While learning how to copy format in Google Sheets is handy for individual tasks, automating your Google Sheets tasks can save you a significant amount of time, especially when dealing with repetitive actions or large datasets. Bardeen offers a range of automation playbooks that integrate seamlessly with Google Sheets, allowing you to automate various tasks without any coding knowledge.

Here are some examples of how Bardeen can automate your Google Sheets tasks:

  1. Copy an Airtable to Google Sheets: This playbook automates the process of transferring a table from Airtable into a Google Sheets spreadsheet, making it easy to consolidate your data across platforms.
  2. Copy all Salesforce accounts to Google Sheets: Automate the copying of Salesforce account information into a Google Sheets spreadsheet for easier access and analysis of your customer data.
  3. Copy all Asana tasks to Google Sheets: Transfer all your Asana tasks into a Google Sheets spreadsheet, streamlining your project management and tracking processes.

Utilizing these automations can significantly enhance your productivity and ensure your data is always up-to-date and easily accessible. To start automating your Google Sheets tasks, download the Bardeen app at Bardeen.ai/download.

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