App Tutorial

How to Insert Copied Rows in Google Sheets: A Guide

Apps used
Google Sheets
February 6, 2024

Learn to insert copied rows in Google Sheets using drag-and-drop or keyboard shortcuts, and how to do so without overwriting existing data.

  • Select and drag the row(s) to the new location, using CTRL to avoid overwriting.
  • For non-overwriting insertion, copy rows, insert blank rows, and paste the copied rows.
  • This guide helps enhance productivity and data management in Google Sheets.

Automate your Google Sheets tasks with Bardeen to save time and improve accuracy. Learn more at

Google Sheets Insert Copied Rows

Inserting copied rows in Google Sheets is a common task that can streamline data management and organization. Whether you're transitioning from Excel or simply looking to enhance your Google Sheets skills, understanding how to effectively insert copied rows is essential. This guide will cover various methods to insert copied rows, including how to do so without overwriting existing data.

How to Insert Copied Rows in Google Sheets

To insert copied rows in Google Sheets, you can use the drag-and-drop method or keyboard shortcuts. Here's a step-by-step guide:

  1. Select the row(s) you want to move by clicking on the row number(s) on the left side of the sheet.
  2. Once selected, move your cursor over the row number until it changes into a hand icon.
  3. Click and hold the left mouse button, then drag the row(s) to the desired location. A dark line will appear, indicating where the rows will be inserted.
  4. Release the mouse button to insert the copied rows into the new location.
  5. If you want to ensure that you're moving the rows rather than overwriting, hold the CTRL key before releasing the left-click. This action will insert the rows without overwriting existing data.

Note: This method is effective for moving rows within the same sheet. However, it might not be suitable for inserting rows from different sheets or for inserting multiple rows at a distant location.

How to Insert Copied Rows in Google Sheets Without Overwriting

To insert copied rows without overwriting existing data, you can use a combination of Google Sheets functions and manual steps. Here's how:

  1. Copy the rows you want to insert by selecting them and pressing Ctrl+C (or Cmd+C on Mac).
  2. Select the row below where you want the copied rows to be inserted.
  3. Right-click and choose 'Insert 1 above' or 'Insert 1 below' depending on your preference. Repeat this step for the number of rows you copied.
  4. Click on the cell where you want to insert the copied rows, then press Ctrl+V (or Cmd+V on Mac) to paste the copied rows into the newly inserted blank rows.

This method ensures that you do not overwrite any existing data while inserting new rows. It's particularly useful when dealing with large datasets or when you need to insert copied rows at specific points within your sheet.

Remember, while Google Sheets does not have a direct 'Insert Copied Cells' feature like Excel, these workarounds allow you to achieve similar results with a bit of manual effort. Whether you're reorganizing data or compiling information from multiple sources, mastering these techniques can significantly enhance your productivity in Google Sheets.

Boost Your Google Sheets with Bardeen Automations

While manually inserting copied rows in Google Sheets is a useful skill, automating your Google Sheets workflows can significantly boost productivity and accuracy. With Bardeen, you can automate various tasks in Google Sheets, from copying data between sheets to integrating with other platforms like Airtable and Asana. Here are some examples of what you can automate:

  1. Copy an Airtable to Google Sheets: Seamlessly transfer your data from Airtable to Google Sheets to consolidate your information in one place, making it easier to manage and analyze.
  2. Copy a newly created Asana task to Google Sheets: Automate the process of updating your Google Sheets with new tasks created in Asana, ensuring your project management is always up to date.
  3. Copy all Google Sheets data to SmartSuite: Transfer your entire dataset from Google Sheets to SmartSuite for a more streamlined data management experience across platforms.

These automations help reduce manual data entry, ensure data consistency, and save valuable time. Get started by downloading the Bardeen app at

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