Google Calendar
Google Mail
Workflow Template

Send an email to all event participants about following up on the discussed action items

This playbook will send an email reminder to participants of a Google Calendar event, following up on action items discussed in the meeting.
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Find events
Action
Find event participant email addresses
Action
Send email
Action

How does this automation work?

With Bardeen, you can send automated follow-up emails to all attendees of a Google Calendar event, keeping everyone on the same page about action items discussed during the meeting. This automation not only ensures that nothing falls through the cracks, but also saves you precious time that could be spent on more valuable tasks. This workflow is particularly useful for project managers, team leaders, or anyone who organizes meetings where action items are discussed.

Here is how this workflow works:

  1. Find Google Calendar events: Bardeen searches for events in your Google Calendar based on the event name you specify. Google Calendar is a tool that helps you organize your schedule and share events with co-workers and friends.
  2. Find event participant emails: Once the event is found, Bardeen extracts the email addresses of all the participants in that event. This is the list of recipients for the follow-up email.
  3. Merge Text: Bardeen merges specific texts to create the email body. In this case, it merges "Action items:" with the summary of the event found in step 1. This serves as a reminder of the topics discussed during the meeting.
  4. Send email: Finally, an email is sent to all the participants of the event with the merged text as the email body. The email is sent through Gmail, one of the most popular email services, which keeps track of all your emails with threaded conversations, tags, and Google-powered search functionality.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

If a meeting doesn’t lead to action, you probably should have had it in the first place. After all, the implementation of the meeting decisions is what drives things forward.

One of the best ways to do that is creating a follow-up system that ensures participants complete the critical tasks and projects remain on track.

This automation will automatically send an email to all meeting participants:


Subject Line: Action items: {event title}

Body:

Hey all, 

Thanks for the meeting just earlier. This is a reminder to follow up on your action items discussed during the meeting.

It is great for tracking action items, making sure nothing slips through the cracks and creating alignment with all meeting participants.

Let’s set this automation up.

Step 1: Pin the playbook and integrate Google Calendar

First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Google Calendar and Google Drive

Step 2: Run the playbook

Run the playbook for a Google Event. It will find all the event participants and send them a follow-up email. You can also edit the playbook and add your next action to further customize the automation.

💪 Pro tip: Looking to create a complete meeting management system? Check out our other playbooks, like Notify participants of the current event about you being in the waiting room and Send SMS with a meeting link for the current event to manage your meetings like a pro.

🥷 Pro hack: Use this automation in combination with other playbooks to create powerful automations while saving you time. For example, you can use Create a Google Doc for an event to quickly take notes for a meeting and Share a Google Drive file with event participants via email to send those meeting notes and action items to all participants with just one click. Follow up with this automation as a reminder.

Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send an email to all event participants about following up on the discussed action items
Send an email to all event participants about following up on the discussed action items
Send an email to all event participants about following up on the discussed action items
Types:
Both
Actions
Triggers
Get event description
Get event description
Action
Reply to email
Reply to email
Action
When label is added to email
When label is added to email
Trigger
Get last event
Get last event
Action
When next event starts
When next event starts
Trigger
Find emails
Find emails
Action
When email is sent to my trigger address
When email is sent to my trigger address
Trigger
When email received
When email received
Trigger
Find current event
Find current event
Action
When email is received
When email is received
Trigger
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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