Google Calendar
Google Calendar
When next event starts
Autobook Icon
Google Calendar
Join meeting and create a Notion page before an event starts
Join meeting and create a Notion page before an event starts
Join meeting and create a Notion page before an event starts
Join meeting and create a Notion page before an event starts

Join meeting and create a Notion page before an event starts

This Autobook opens your next Google Calendar meeting link and opens a Notion page for notes when a meeting is about to start.

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This automation will join the meeting link in your Google Calendar 1 minute before it starts. Additionally, it will open a Notion event page in a separate tab for notes. If the event page isn’t already in Notion, Bardeen will create it and open it.

This automation's trigger is "When next event starts" and it consists of 4 actions.

  1. Join meeting
  2. Find Notion page
  3. If it's found, it'll open the Notion page
  4. If it's not found, it'll add and open a page in Notion

Step 1: Setup your Notion calendar

First, you will need to set up a Notion database for your meetings. You can create one from scratch or duplicate our template optimized for this use case.

Step 2: Pin the Autobook and set it up

Click the “Pin it” button at the top of this page to get this Autobook saved to your autobooks.

Then we need to map data from Google Calendar to Notion.

To do this, hover over the autobook card and “Open Autobook in Builder.”

From here, customize the “Action 4: Update or Add Notion page” action. Enter your Notion database and map the data fields using “custom field mapping.”

On Default, this autobook maps data from the event's Summary, Meeting Link, Description, State and Calendar Link. You can customize it for your own use-case.

Save the Autobook and close the builder.

Step 3: Run the Playbook

Click on the Autobook card to activate it and watch the magic happen!

💡Pro Tip: You can also filter the type of events that you want to get automatically opened.  You can head to the "Trigger: When next event starts" and specify on the argument which events you want, such as “Accepted," "Confirmed," or“Rejected” events. By default, this Autobook opens all your calendar events that are not "Rejected".

To learn what else you can automate with Notion, check out our Notion Automation Guide.

Find more Google Calendar automations, Notion atomations, Zoom automations, Webex automations, or meeting automations, or edit the playbook to suit your own workflow.

Action Flow


When running a Play- or Autobook you'll be asked for following information:

You can also edit the playbook and add your next action to further customize the automation.

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Creator Avatar
Last update:
September 13, 2023

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