Integrations used
Time saving
2 minutes per run
Action
Join
description
This Autobook opens your next Google Calendar meeting link and opens a Notion page for notes when a meeting is about to start.
Workflow Template
Join meeting and create a Notion page before an event starts
This Autobook opens your next Google Calendar meeting link and opens a Notion page for notes when a meeting is about to start.
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When next event starts
Trigger
Find Notion pages
Action
Update or add Notion page
Action
Open Notion page
Action
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How does this automation work?
Bardeen's Autobook feature enhances your meeting preparedness by seamlessly integrating with Google Calendar and Notion. As your meeting approaches, the Autobook ensures you're ready to join the call and have your notes page at your fingertips. This process eliminates the rush of locating meeting links and note pages, allowing you to enter your meetings organized and focused.
Here's how this workflow prepares you for your meetings:
- Step 1: Event start trigger - When your next Google Calendar event is about to start, this step is triggered, ensuring you don’t miss any important meetings.
- Step 2: Join the meeting - Bardeen automatically opens the meeting link from your Google Calendar event, saving you from having to search for it.
- Step 3: Find Notion pages - This command searches for Notion pages within a specified database so you can quickly access your relevant notes.
- Step 4: Update or Add Notion page - If necessary, Bardeen will update or add information to your Notion page, keeping your notes up to date.
- Step 5: Open Notion page - Finally, the relevant Notion page is opened, allowing you to start taking notes as soon as the meeting begins.
How to run the workflow
Never miss a meeting again!
This automation will join the meeting link in your Google Calendar 1 minute before it starts. Additionally, it will open a Notion event page in a separate tab for notes. If the event page isn’t already in Notion, Bardeen will create it and open it.
This automation's trigger is "When next event starts" and it consists of 4 actions.
- Join meeting
- Find Notion page
- If it's found, it'll open the Notion page
- If it's not found, it'll add and open a page in Notion
Step 1: Setup your Notion calendar
First, you will need to set up a Notion database for your meetings. You can create one from scratch or duplicate our template optimized for this use case.
Step 2: Pin the Autobook and set it up
Click the “Pin it” button at the top of this page to get this Autobook saved to your autobooks.
Then we need to map data from Google Calendar to Notion.
To do this, hover over the autobook card and “Open Autobook in Builder.”
From here, customize the “Action 4: Update or Add Notion page” action. Enter your Notion database and map the data fields using “custom field mapping.”
On Default, this autobook maps data from the event's Summary, Meeting Link, Description, State and Calendar Link. You can customize it for your own use-case.
Save the Autobook and close the builder.
Step 3: Run the Playbook
Click on the Autobook card to activate it and watch the magic happen!
💡Pro Tip: You can also filter the type of events that you want to get automatically opened. You can head to the "Trigger: When next event starts" and specify on the argument which events you want, such as “Accepted," "Confirmed," or“Rejected” events. By default, this Autobook opens all your calendar events that are not "Rejected".
To learn what else you can automate with Notion, check out our Notion Automation Guide.
Find more Google Calendar automations, Notion atomations, Zoom automations, Webex automations, or meeting automations, or edit the playbook to suit your own workflow.
Available actions & triggers
Get all events
Action
Navigates to database in browser
Action
Delete database
Action
Add participant to event
Action
When next event starts
Trigger
When Notion page is created or updated
Trigger
When Notion page is created
Trigger
Fnd Notion database
Action
Get event description
Action
Create event
Action
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Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.
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Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.
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Combine it all to create workflows
Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.
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FAQs
Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?
You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.
Youtube: Can I download a Youtube video to my computer using Bardeen?
Unfortunately, Bardeen is not able to download videos to your computer.
Google Sheets: What is the best way to export data to Google Sheets?
Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.
Meetings: Is there a playbook to record and summarize meetings?
There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment
Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?
Please follow the following steps to edit an action in a Playbook or Autobook.
Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?
Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.