App Tutorial

Export Salesforce Accounts to Excel: A Guide (5 Steps)

Jason Gong
App automation expert
Apps used
April 17, 2024

Learn to export Salesforce account lists to Excel using built-in features, Data Loader, third-party tools, or direct connection methods like ODBC drivers and OData endpoints. Choose the best method based on your data volume, frequency of export, and automation needs.

Streamline your Salesforce data management and analysis by selecting the most efficient export method.

Enhance your data workflow and save time by learning how to automate the export process with Bardeen, especially for sales and marketing teams requiring up-to-date information.

How to Export Account List from Salesforce to Excel

Exporting an account list from Salesforce to Excel is a common requirement for data analysis, reporting, and sharing information within or outside an organization. Salesforce, with its comprehensive CRM capabilities, stores vast amounts of data, including account details that businesses might need to export for various purposes. Microsoft Excel, being a widely used tool for data manipulation and analysis, becomes the go-to solution for handling exported data. This guide explores multiple methods to export account lists from Salesforce to Excel, ensuring you can choose the most suitable option for your needs.

Automate your Salesforce to Excel exports with Bardeen and save time while improving data accuracy. Download the Bardeen app to get started.

Direct Export Using Salesforce's Built-in Features

Salesforce provides built-in functionalities for exporting data, including account lists, directly to Excel or CSV files. The Data Export Service, accessible via the Salesforce Setup menu, offers a manual or scheduled export option. This service allows users to export data in CSV format, which can be easily opened with Excel. For immediate needs, the 'Export Now' option is available, while 'Schedule Export' allows for setting up regular data backups. This feature is particularly useful for Salesforce administrators or users with the necessary permissions.

Using Salesforce Data Loader for Bulk Exports

The Salesforce Data Loader is an advanced tool designed for bulk data operations, including exporting. It provides a graphical user interface for selecting the data to be exported and supports exporting data in CSV format. After exporting, the CSV file can be opened and manipulated in Excel. This tool is ideal for exporting large sets of data or when needing to export data from multiple objects simultaneously.

Third-Party Tools and Add-Ins

Several third-party tools and Excel add-ins can facilitate the export process, offering more flexibility and functionality than Salesforce's native options. Tools like offer a user-friendly interface for exporting data, including custom SOQL queries, and support integration with cloud storage services. Excel add-ins, such as those provided by Devart or Skyvia, enable direct data connection and manipulation within Excel, streamlining the export and analysis process.

Learn how to automate Salesforce by integrating with other apps for more efficient workflows in our Salesforce Integration Workflow Automation Guide.

Using ODBC Drivers and OData Endpoints

ODBC drivers and OData endpoints provide more technical, yet powerful, methods for exporting Salesforce data to Excel. ODBC drivers allow Excel to directly connect to Salesforce as a data source, enabling real-time data queries and exports. OData endpoints, on the other hand, offer a RESTful API approach for accessing Salesforce data, which can be consumed by Excel to import data. These methods require more setup but offer flexibility and efficiency for regular data exports.


Exporting an account list from Salesforce to Excel can be achieved through various methods, each with its advantages and considerations. Whether using Salesforce's built-in features, the Data Loader, third-party tools, or direct connection methods like ODBC drivers or OData endpoints, the choice depends on the specific requirements, such as the volume of data, frequency of export, and desired level of automation. By understanding and leveraging these options, organizations can efficiently manage their Salesforce data in Excel for analysis, reporting, and decision-making purposes.

Discover useful Salesforce shortcuts and automations to streamline your workflow at Bardeen's Salesforce integrations page.

Automate Salesforce Exports to Excel with Bardeen

Exporting an account list from Salesforce to Excel can be streamlined significantly through automation, beyond the manual methods presented earlier. Leveraging a tool like Bardeen not only saves time but also ensures data accuracy and provides real-time updates to your datasets. Automating this task can be particularly valuable for sales and marketing teams needing up-to-date information for reports, analysis, and decision-making. Take your Salesforce data management to the next level by automating with Bardeen.

  1. Copy all Salesforce accounts to Google Sheets: This playbook automates the transfer of Salesforce account details directly into Google Sheets, facilitating real-time data analysis and sharing across teams.
  2. Copy all Salesforce accounts to Airtable: Enhance project management and team collaboration by syncing Salesforce account information with Airtable bases, ensuring a unified view of account data.
  3. Copy all Salesforce accounts to Coda: Streamline your workflow by automating the export of Salesforce account details into Coda tables, facilitating better data organization and accessibility.

Explore these automation capabilities by downloading the Bardeen app and transform how you manage and analyze Salesforce data.

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