App Tutorial

Convert Google Sheets to PDF: Easy Methods (5 Steps)

author
Jason Gong
App automation expert
Apps used
Google Sheets
LAST UPDATED
March 18, 2024
TL;DR

Converting Google Sheets to PDF is simple and can be done directly within Google Sheets, through email, by printing, embedding in websites, or using online converters. Choose the method that best fits your needs, whether it's for a single sheet, an entire workbook, or automation.

Automate this process with Bardeen to save time and ensure consistency in document preparation and sharing.

How to Convert Google Sheets to PDF

Converting Google Sheets into PDF format is a straightforward process that can be accomplished through various methods directly within Google Sheets or using external tools. This guide covers multiple approaches to cater to different needs, whether you're looking to save a single sheet, an entire workbook, or even automate the process.

Looking to automate your Google Sheets to PDF conversions? Bardeen can help streamline this process for you. Check out our Google Sheets automations.

Direct Conversion within Google Sheets

To convert Google Sheets to PDF directly, follow these steps:

  1. Open the Google Sheet you wish to convert.
  2. Go to the File menu, hover over Download, and select PDF Document (.pdf).
  3. In the Print settings menu, configure your export options. You can choose to export the current sheet, specific cells, or the entire workbook. Additionally, you can adjust the paper size, orientation, scale, and margins. For more detailed customization, expand the Formatting options to include gridlines, notes, and headers or footers.
  4. Once you've set your preferences, click Export. The PDF will download to your computer's default download folder.

Email as an Attachment

If you need to email the PDF directly:

  1. Within Google Sheets, click File > Email > Email this file.
  2. In the dialog box, fill in the recipient's information, select PDF as the file type, and click Send.

This method requires a Gmail account and sends the PDF directly to the specified email addresses.

Print to PDF

Another method to create a PDF:

  1. Open your sheet and press Ctrl + P (Windows) or Command + P (Mac) to open the print dialog.
  2. Choose your print settings, then select PDF as the printer.
  3. Click Save to download the PDF to your preferred location.

Embedding in Websites

To embed a Google Sheet as a PDF on a website:

  1. Open the sheet and go to File > Share > Publish to web.
  2. Choose your content and format settings, then click Publish.
  3. Copy the provided embed code and paste it into your website's HTML editor.

This method displays the sheet as a PDF within an iframe on your site.

Using Online Converters

For files already saved on your computer, online converters like iLovePDF or SmallPDF can convert Excel or OpenDocs formats to PDF. Simply upload your file, adjust settings if necessary, and download the converted PDF.

Each method offers a convenient way to convert Google Sheets to PDF, whether you're working directly in Google Sheets, using email, preparing documents for printing, embedding into websites, or utilizing online converters for files not in Google Sheets format.

Automate your Google Sheets tasks and explore more possibilities with Google Sheets automations or enhance your productivity with Google Sheets addons at Bardeen.

Automate Your PDF Creations from Google Sheets with Bardeen

While converting Google Sheets into PDFs can be done manually as described, automating this process can significantly enhance efficiency, especially when dealing with multiple sheets or repetitive tasks. Automating with Bardeen not only saves you time but also ensures consistency in how documents are prepared and shared. For instance, if you frequently need to share reports from Google Sheets as PDFs with your team, automating this process can ensure timely and error-free distribution.

  1. Save full-page PDF screenshots to Google Drive from website links in a Google Sheet: This playbook is perfect for users needing to archive web pages listed in a Google Sheet as PDFs in Google Drive, streamlining content curation and data documentation.
  2. Download full-page PDF screenshots of websites from links in a Google Sheet: Ideal for users who need offline access or archival of website data listed in a Google Sheet, this playbook automates the process of downloading web pages as PDFs.
  3. Upload the current page as a PDF to Google Drive: This playbook is great for quickly saving online content directly to Google Drive as a PDF, useful for individual research or sharing information with colleagues.

Other answers for Google Sheets

How to Disable Download Option in Google Sheets

Learn how to disable downloads in Google Sheets by adjusting share permissions and protecting sheets, enhancing data security.

Read more
How to Download Specific Parts of Google Sheets

Learn how to download specific parts of Google Sheets using the sheet's GID for efficient data sharing and analysis. Streamline your workflow today.

Read more
How to Download Images and Charts from Google Sheets

Learn how to download images and charts from Google Sheets directly or from a URL list to Google Drive, including step-by-step instructions.

Read more
How to Convert Google Sheets to Excel

Learn to download Excel from Google Sheets in a few steps, ensuring file compatibility and offline access. Perfect for Excel users.

Read more
Effective Methods to Convert Numeric Dates to Written Months

Learn how to convert numeric dates to written months in Google Sheets using TEXT function, custom formatting, and more for enhanced data presentation.

Read more
Convert Time to Text in Google Sheets

Learn how to convert time to text in Google Sheets using the TEXT function and built-in formatting options for clear data presentation.

Read more
how does bardeen work?

Your proactive teammate — doing the busywork to save you time

Integrate your apps and websites

Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.

Perform tasks & actions

Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.

Combine it all to create workflows

Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.

get bardeen

Don't just connect your apps, automate them.

200,000+ users and counting use Bardeen to eliminate repetitive tasks

Effortless setup
AI powered workflows
Free to use
Reading time
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
By clicking “Accept”, you agree to the storing of cookies. View our Privacy Policy for more information.