Convert Google Sheets to PDF: Easy Methods (5 Steps)

How to Convert Google Sheets to PDF

Converting Google Sheets into PDF format is a straightforward process that can be accomplished through various methods directly within Google Sheets or using external tools. This guide covers multiple approaches to cater to different needs, whether you're looking to save a single sheet, an entire workbook, or even automate the process.

Looking to automate your Google Sheets to PDF conversions? Bardeen can help streamline this process for you. Check out our Google Sheets automations.

Direct Conversion within Google Sheets

To convert Google Sheets to PDF directly, follow these steps:

1. Open the Google Sheet you wish to convert.
2. Go to the File menu, hover over Download, and select PDF Document (.pdf).
3. In the Print settings menu, configure your export options. You can choose to export the current sheet, specific cells, or the entire workbook. Additionally, you can adjust the paper size, orientation, scale, and margins. For more detailed customization, expand the Formatting options to include gridlines, notes, and headers or footers.
4. Once you've set your preferences, click Export. The PDF will download to your computer's default download folder.

Email as an Attachment

If you need to email the PDF directly:

1. Within Google Sheets, click File > Email > Email this file.
2. In the dialog box, fill in the recipient's information, select PDF as the file type, and click Send.

This method requires a Gmail account and sends the PDF directly to the specified email addresses.

Print to PDF

Another method to create a PDF:

1. Open your sheet and press Ctrl + P (Windows) or Command + P (Mac) to open the print dialog.
2. Choose your print settings, then select PDF as the printer.
3. Click Save to download the PDF to your preferred location.

Embedding in Websites

To embed a Google Sheet as a PDF on a website:

1. Open the sheet and go to File > Share > Publish to web.
2. Choose your content and format settings, then click Publish.
3. Copy the provided embed code and paste it into your website's HTML editor.

This method displays the sheet as a PDF within an iframe on your site.

Using Online Converters

For files already saved on your computer, online converters like iLovePDF or SmallPDF can convert Excel or OpenDocs formats to PDF. Simply upload your file, adjust settings if necessary, and download the converted PDF.

Each method offers a convenient way to convert Google Sheets to PDF, whether you're working directly in Google Sheets, using email, preparing documents for printing, embedding into websites, or utilizing online converters for files not in Google Sheets format.

Automate your Google Sheets tasks and explore more possibilities with Google Sheets automations or enhance your productivity with Google Sheets addons at Bardeen.

While converting Google Sheets into PDFs can be done manually as described, automating this process can significantly enhance efficiency, especially when dealing with multiple sheets or repetitive tasks. Automating with Bardeen not only saves you time but also ensures consistency in how documents are prepared and shared. For instance, if you frequently need to share reports from Google Sheets as PDFs with your team, automating this process can ensure timely and error-free distribution.

1. Save full-page PDF screenshots to Google Drive from website links in a Google Sheet: This playbook is perfect for users needing to archive web pages listed in a Google Sheet as PDFs in Google Drive, streamlining content curation and data documentation.
2. Download full-page PDF screenshots of websites from links in a Google Sheet: Ideal for users who need offline access or archival of website data listed in a Google Sheet, this playbook automates the process of downloading web pages as PDFs.
3. Upload the current page as a PDF to Google Drive: This playbook is great for quickly saving online content directly to Google Drive as a PDF, useful for individual research or sharing information with colleagues.