App Tutorial

Seamless HubSpot Salesforce Integration Guide in 5 Steps

Jason Gong
App automation expert
Apps used
April 15, 2024

To ensure a seamless HubSpot Salesforce integration, follow best practices such as checking for duplicates using email addresses, setting clear data syncing criteria, and accurately mapping properties and fields. Additionally, manage API limits and configure inclusion filters for effective data management.

This guide highlights the importance of strategic setup and ongoing management for integration success.

Enhance your sales and marketing efficiency by automating your HubSpot Salesforce integration tasks with Bardeen.

HubSpot Salesforce Integration Best Practices

To ensure a seamless HubSpot Salesforce integration, it's crucial to follow best practices that prevent common issues like data duplication and ensure data integrity. Firstly, always check for duplicates by using the email address as a primary identifier for leads or contacts before creating new records. This approach helps maintain a clean database in both systems. Additionally, consider the business logic for syncing new contacts. For example, new leads should be synced as leads in Salesforce, but contacts related to existing clients should be synced as contacts, applying logic based on actions and thresholds such as Salesforce Inclusion Lists.

Automate your HubSpot Salesforce integration with Bardeen for seamless data flow and integrity.

HubSpot-Salesforce Integration Guide

For a comprehensive understanding and successful setup of the integration, start by calibrating API limits according to your Salesforce's capacity and HubSpot's requirements. Define the journey of your data from HubSpot to Salesforce and vice versa, ensuring that the criteria for syncing leads, contacts, and opportunities are clearly established. It's also essential to map HubSpot properties to Salesforce fields accurately, considering the compatibility of fields and the hierarchy of relationships. Lastly, set up inclusion filters to control which data should sync from HubSpot to Salesforce, leveraging lead scoring models and lifecycle stages for effective data management.

HubSpot Salesforce Sync

Syncing between HubSpot and Salesforce is a two-way process that requires careful management. All HubSpot contacts will sync to Salesforce by default, but creating an inclusion list in HubSpot can limit the contacts that sync based on specific criteria. Salesforce leads and contacts can be created in HubSpot either through manual import or automatic sync triggers. It's crucial to understand the properties synced between the two platforms, including default field mappings and the ability to create custom field mappings. Additionally, managing the sync settings for contacts, companies, deals, and tickets is essential for ensuring data consistency and integrity across both systems.

Integrate HubSpot with Salesforce

Installing the HubSpot-Salesforce integration involves several key steps. Start by ensuring you have the necessary permissions and access in both HubSpot and Salesforce accounts. The installation process includes connecting your HubSpot account to Salesforce, installing the HubSpot package in Salesforce, and configuring data sync settings. Choose between recommended or advanced setup options to tailor the integration to your business needs. After installation, manage your integration settings to allocate API calls, review sync errors, and update sync settings as needed. This comprehensive approach ensures a robust and effective integration.

Explore more ways to enhance your operations with Bardeen's automations like integrating HubSpot with LinkedIn for enriched multi-channel outreach and syncing HubSpot and Slack for instant alerts.

Boost HubSpot-Salesforce Efficiency with Bardeen Automations

Ensuring a seamless HubSpot Salesforce integration can significantly streamline your sales and marketing processes. While manual configurations and data mappings are essential steps, automating the data flow between HubSpot and Salesforce can further enhance efficiency and data integrity. Bardeen offers powerful automation capabilities that can simplify the synchronization tasks, allowing your team to focus on strategic activities rather than manual data entry.

Here are examples of automations that you can implement with Bardeen:

  1. Sync New HubSpot Deal to Salesforce: This automation ensures that every new deal created in HubSpot is automatically updated in Salesforce, keeping both sales teams on the same page and fostering a unified sales strategy.
  2. Sync all Salesforce Contacts to HubSpot: Seamlessly transfer all your Salesforce contacts into HubSpot, enabling your marketing team to engage them with relevant campaigns without manual data entry.
  3. Sync HubSpot Contact to Salesforce as New Contact: Automatically create or update Salesforce contacts with information from HubSpot, ensuring consistent and up-to-date contact data across your CRMs.

By leveraging these automations, you can achieve a more efficient, error-free integration between HubSpot and Salesforce. Start automating today by downloading the Bardeen app.

Other answers for HubSpot

Sales Demo: 15 Tips to Boost Closing Rates

Learn what a sales demo is and discover 15 top tips to increase your closing rates effectively in 2024.

Read more
Top 70+ Sales Discovery Questions for 2024

Explore over 70 sales discovery questions to better understand prospects and qualify leads effectively. Boost your sales strategy now!

Read more
Understanding Sales Discovery Calls: A Guide

Learn what a sales discovery call is, its importance, and how it helps identify and understand prospect needs effectively.

Read more
Understanding Cold Outreach: Key Methods & Tips

Learn what cold outreach is, its importance in sales, and explore effective strategies to connect with potential customers.

Read more
Understanding Sales Intelligence: Tools & Trends

Learn what sales intelligence is, its core components, and how it can transform your sales strategy and competitive edge.

Read more
Effective Cold Email Writing Tips & Techniques 2024

Learn how to craft compelling cold emails with clear CTAs, personalization, and strategic follow-ups to boost open rates and replies.

Read more
how does bardeen work?

Your proactive teammate — doing the busywork to save you time

Integrate your apps and websites

Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.

Perform tasks & actions

Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.

Combine it all to create workflows

Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.

get bardeen

Don't just connect your apps, automate them.

200,000+ users and counting use Bardeen to eliminate repetitive tasks

Effortless setup
AI powered workflows
Free to use
Reading time
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
By clicking “Accept”, you agree to the storing of cookies. View our Privacy Policy for more information.