SMS
Google Calendar
Workflow Template

Send an SMS about the upcoming meeting 5 min before it starts

This playbook will send an SMS with the meeting link for your next Google Calendar event.
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Find next event
Action
Merge text
Action
Send text message
Action

How does this automation work?

Bardeen's playbook for sending an SMS reminder before a meeting begins ensures punctuality and enhances meeting preparedness. This automation detects the upcoming event in your Google Calendar and sends an SMS with the meeting link exactly 5 minutes before the start time, providing a seamless way to remind participants and reduce the chances of late starts.

Here's how this workflow ensures you send timely SMS notifications for your upcoming meetings:

  • Step 1: Identify the next event - Bardeen checks your calendar to identify the next upcoming event, ensuring you are alerted to the correct meeting.
  • Step 2: Prepare the SMS content - A personalized message that includes the meeting link is prepared by merging predefined text with the link extracted from the Google Calendar event.
  • Step 3: Merge text for SMS - The message crafted for the SMS is finalized, concatenating strings to ensure it includes all necessary details.
  • Step 4: Extract meeting link - The unique link for the Google Calendar event is retrieved to be included in the SMS.
  • Step 5: Send the SMS reminder - An SMS is sent to the intended recipient's phone number with the message and meeting link, ensuring they have easy access to join the meeting promptly.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

Showing up on time for meetings makes you a good professional. However, when you may think you’ll remember the upcoming meeting,  things often fall through the cracks. For example, you may be on your way to visit a client and not have access to the desktop or browser reminders.

That’s where this automation comes in!

It will send you a text message with the meeting link 5 minutes before the meeting starts, ensuring you never miss another meeting again. 

You can also customize the automation to fire in 1 minute, 10 minutes, or whenever you prefer. 

💪 Pro tip: You can also use our playbook Get a browser notification 1 min before the event to get a browser notification before your meeting.

Let’s set it up!

Step 1: Set up the automation

Click the “Try it” button at the top of this page to get this Autobook. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed.

You will be prompted to integrate Google Calendar and Text Messages.

Bardeen will also ask for your phone number, so we can send yourself SMS messages.

Step 2: Activate the automation.

Make sure the automation is toggled on.

From now on, you will get a text message with the meeting link 5 minutes before the meeting starts.

Seek out more integration possibilities for SMS integrations, Google Calendar automation, or a combination of SMS and Google Calendar, or modify the playbook to fit your distinct workflow requirements better.

Take a look at other meeting automation solutions developed by Bardeen.

Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send an SMS about the upcoming meeting 5 min before it starts
Send an SMS about the upcoming meeting 5 min before it starts
Send an SMS about the upcoming meeting 5 min before it starts
Types:
Both
Actions
Triggers
Find next meeting with participant
Find next meeting with participant
Action
Add Google Meet link to event
Add Google Meet link to event
Action
Create event
Create event
Action
Find events in time period
Find events in time period
Action
Find event participant email addresses
Find event participant email addresses
Action
Find next event
Find next event
Action
Create reminder in Google Calendar
Create reminder in Google Calendar
Action
Find Slack users from Event
Find Slack users from Event
Action
Add description to event
Add description to event
Action
Get event description
Get event description
Action
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