OpenAI email writer: create an email draft automatically with AI

Don't know how to start that sales prospecting campaign? Managing too many repetitive tasks?

We have you covered! Bardeen can help you write emails using OpenAI. You don't need a premium OpenAI account or to know how to write code to connect with the OpenAI API. Bardeen takes care of everything for you.

How to start the OpenAI email writer

The OpenAI email writer helps you write an AI draft email with OpenAI, using Bardeen. This email writer AI automation will use your inputs to generate a custom email using artificial intelligence. Then you can edit and send in just a few clicks.

Now, let’s set it up.

1. Set up this automation by integrating Gmail

Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks. You will be redirected to install the Bardeen extension if you are using Bardeen for the first time.

Then just integrate your Gmail with Bardeen. You don't need an OpenAI account to use this automation. Also, forget about finding API keys and complex steps, just one click to activate this email writer AI automation.

2. Run this automation to write emails with OpenAI

Press Option + B on Mac or Alt + B on a Windows machine to launch Bardeen.

Now, you can click on the automation. You will be asked to specify the prompts to run it.

First, specify what you want this email to be about. You can write this prompt with as much detail as needed, even specifying the tone you want the email to be written. Here are some examples of good and bad prompts you use to write emails with AI:

✅ Good example: "Write a professional yet empathetic email to Matt, politely rejecting his startup investment proposal. Acknowledge his effort, express appreciation for his vision, and provide a brief, encouraging reason for the rejection.”

Notice that this prompt includes details about the email's tone, context, and purpose. Avoid writing generic prompts such as:

❌ Bad example: “Write an email to Matt rejecting his proposal”

Prompts like that are too vague and lack important details about the context and tone of the email. 

Then, input your name for the email signature.

Finally, you'll input details for your AI draft email to be created. Include details about the email recipient, email subject, and who you want to copy the email to.

You can also modify those details from the email draft itself.

That’s it! Now you can run the automation to write emails with AI. Remember, you can edit any template to better suit your specific workflow preferences. 

💡Pro tip: Remember inputs

When you're running the automation, you can remember the inputs, so you're not asked about them again.

In some cases, remembering the "Copy to" and "Email subject" inputs can be useful.

Learn more about how to write emails with AI and generate sales emails in the video below:

With Bardeen you can natively integrate 100+ tools such as Google Mail or OpenAI into automated workflows, or even use pre-built Google Mail + OpenAI templates.

Frequently asked questions

How do I create a new email template in Bardeen?

Bardeen does not have a built-in feature specifically for creating email templates. However, you can automate the process of drafting emails by creating custom Playbooks that integrate with tools like OpenAI to generate email content based on your input.

What are the different ways to trigger an email automation? 

Bardeen offers various triggers to initiate email automations. Common examples include adding labels to emails, detecting a specific keyword in an email, time-based triggers, and app-based triggers - such as updating a document in Notion or Google Sheets, among others. 

Can I use dynamic variables to personalize email content within a template?

Yes, you can personalize email content by using dynamic variables such as past purchases or user activity. You can even enrich data and extract information from a spreadsheet or CRM system.

How accurate is the content?

Bardeen automations can produce highly accurate emails if properly configured with reliable data and structured prompts. However, occasional review and fine-tuning may be necessary. 

Is there a limit to how many emails I can generate?

Bardeen itself does not impose specific limits on the number of emails you can generate through automation workflows. However, the actual volume of emails you can send is subject to the limitations set by your email service provider.

How do I preview an AI email draft before sending it?

Configure the workflow to save the generated response as a draft in your email client. Emails saved to your drafts folder will be available for you to review and edit before sending.

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