Integrations used
Time saving
4 min
Action
Share
description
This playbook will share a Google Drive file with participants of the current Google Calendar event.
Saves at least
4 min
Share
a Google Drive file with event participants via email
playbook Template
Share a Google Drive file with the current meeting participants via email
This playbook will share a Google Drive file with participants of the current Google Calendar event.
This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.
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How does this automation work?
Find event participant email addresses
Action
Share Google Drive file
Action
Streamline your meeting follow-ups and ensure all participants have the resources they need with Bardeen's automation. Sharing relevant files immediately after a meeting can significantly enhance collaboration and productivity. This playbook specifically leverages the integration between Google Calendar and Google Drive to share files with meeting participants effortlessly, saving you time and manual effort.
Here is how the workflow facilitates sharing a Google Drive file with Google Calendar event participants:
- Step 1: Extract participant emails from Calendar Event: This command pulls the email addresses of all participants from a specified Google Calendar event. These are the recipients for the file sharing.
- Step 2: Share Google Drive file: A Google Drive file is then shared directly with the email addresses obtained from the calendar event, facilitating seamless distribution of meeting materials.
How to run the playbook
Ever wished you could effortlessly share Google Drive files with all participants of your calendar events? Look no further! This playbook simplifies the process by automatically sharing a Google Drive file with everyone attending the current Google Calendar event.
As a busy professional managing numerous events and documents, you know how time-consuming and error-prone manual file sharing can be. This automation takes away that frustration, ensuring seamless access to the right file for all attendees.
For project managers and team leads, this tool proves indispensable for fostering smooth collaboration. It guarantees that every participant has the necessary information at their fingertips, boosting productivity and reducing communication gaps.
With this automation, you will be able to embrace a more streamlined and efficient approach!
Let’s set it up!
Step 1: Pin the playbook and integrate Google Calendar, Google Drive and Gmail
First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed. Bardeen will also prompt you to integrate Google Calendar, Google Drive and Gmail, if you haven’t done so already.
Step 2: Run the playbook and share a Google Drive file with current meeting participants
Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and run this playbook. When you do, Bardeen will ask you to specify the event and the Google Drive file you want to share.
It will then share the Google Drive file with participants of the current Google Calendar event.
You can also edit the playbook and add your next action to further customize the automation.
Find more Google Calendar and Gmail integrations.
You can also find more about how to increase your personal productivity and automate your meetings workflow.
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FAQs
Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?
You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.
Youtube: Can I download a Youtube video to my computer using Bardeen?
Unfortunately, Bardeen is not able to download videos to your computer.
Google Sheets: What is the best way to export data to Google Sheets?
Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.
Meetings: Is there a playbook to record and summarize meetings?
There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment
Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?
Please follow the following steps to edit an action in a Playbook or Autobook.
Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?
Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.