Google Calendar
Google Mail
Workflow Template

Send an email to event participants with a current page URL

This playbook will send an email to participants of a Google Calendar event with the URL of the currently opened page.
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Find events
Action
Get current page URL
Action
Find event participant email addresses
Action
Send email
Action

How does this automation work?

Bardeen's workflow automation allows you to seamlessly send an email to Google Calendar event participants with a URL of the currently opened page. This is essential for ensuring everyone has the relevant information before a meeting starts or for sharing resources during a webinar. The integration between Google Calendar and Gmail is a powerful combination to keep participants informed and engaged.

Here is how this workflow operates:

  • Step 1: Find Google Calendar events - Bardeen searches for events in Google Calendar based on your specified criteria. This step identifies which event's participants will receive the email.
  • Step 2: Get current page URL - The URL of the page you have open in your browser is retrieved. This link is what will be shared with the event participants.
  • Step 3: Merge text for email body - The URL obtained in the previous step is combined with a predefined text to create the body of the email. This ensures the message is clear and the link is included.
  • Step 4: Extract participant email addresses - From the selected Google Calendar event, Bardeen extracts the email addresses of all participants.
  • Step 5: Send email via Gmail - An email is sent to all the event's participants with the event summary as the subject and the merged text from Step 3 as the body.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

Tired of the inevitable screen sharing awkwardness during virtual meetings? We have just the solution you need!


This automation simplifies the process, allowing you to effortlessly send an email to all participants of your Google Calendar event, complete with the URL of the currently opened page.


Gone are the days of scrambling to find the right link or responding to last-minute requests. This automation ensures that everyone receives the necessary information promptly, without interrupting the flow of your meeting.


Whether you're conducting crucial client presentations, collaborating with your team, or hosting training sessions, this tool proves to be invaluable. It streamlines your virtual meeting experience, ensuring that everyone is on the same page, quite literally!


Focus on facilitating engaging discussions and seamless interactions while this automation handles the task of sharing the vital page with your participants.


Let’s set it up!

Step 1: Pin the playbook and integrate Google Calendar and Gmail

First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed. Bardeen will also prompt you to integrate Google Calendar and Gmail, if you haven’t done so already. 


Step 2: Run the playbook and send the current page’s URL as email to event participants

Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and run this playbook. It will send an email to participants of a Google Calendar event with the URL of the currently opened page.




You can also edit the playbook and add your next action to further customize the automation.


Find more Google Calendar and Gmail integrations.

You can also find more about how to increase your personal productivity and automate your meetings workflow.


Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send an email to event participants with a current page URL
Send an email to event participants with a current page URL
Send an email to event participants with a current page URL
Types:
Both
Actions
Triggers
When email is starred
When email is starred
Trigger
Create simple event from text
Create simple event from text
Action
Create draft email
Create draft email
Action
Get event description
Get event description
Action
Find events in time period
Find events in time period
Action
Add description to event
Add description to event
Action
Add participant to event
Add participant to event
Action
Archive email
Archive email
Action
Delete calendar event
Delete calendar event
Action
Find next meeting with participant
Find next meeting with participant
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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