Integrations used
Time saving
20 min
Action
Save
description
This Playbook will save emails with a specific label to Airtable, including attachments by uploading files to Google Drive and including the link.
Workflow Template
Save labeled emails to Airtable, including attachments stored on Google Drive
This Playbook will save emails with a specific label to Airtable, including attachments by uploading files to Google Drive and including the link.
Bardeen automates your repetitive tasks without code.
Install the Chrome extension for free.
Install the Chrome extension for free.
Find emails
Action
Upload file to Google Drive
Action
Add data to Airtable
Action
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How does this automation work?
How to run the workflow
In today's fast-paced world, emails have become a necessary evil in our daily lives. But with so many messages flooding our inboxes, it's easy to feel overwhelmed and frustrated.
Luckily, this automation has come to the rescue! This automation saves emails with specific labels to Airtable, along with any attachments. It works by uploading the files to Google Drive and linking them to the Airtable entry.
The best part? This automation is incredibly versatile and can be used for a variety of tasks, from keeping track of invoices with attachments to saving any interesting emails, like job offers or proposals. By using automation to manage these tasks, businesses can free up more time to focus on the things that really matter.
Let’s set it up!
Step 1: Create an Airtable
The first step is to create an Airtable with all the fields you want to save from each email.
Bardeen will extract information from each labeled email and get the subject line, email body, sender address, attachment links from Google Drive, date the email was sent, and more.
Step 2: Install the extension and integrate Gmail, Airtable and Google Drive
You will be redirected to install the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Gmail and Airtable.
Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks. If it’s your first time using Bardeen, you will be redirected to install the extension.
Click on the playbook card, and the setup flow will start. Bardeen will ask you to specify an Airtable, the label for the emails you want to extract and an optional Google Drive location to store all the email attachments.
After you choose the database, emails and file location, you will get a prompt to map the information to the fields in Airtable.
The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Airtable that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!
Click on “Save Input” and checkmark Airtable. This will save you time in the future. You can edit Inputs later by hovering over the playbook.
Step 3: Run the automation to save emails to Airtable
Whenever you want to save all emails with a specific label to Airtable, activate Bardeen (or hit OPTION + B) and run this playbook. It will find all the emails with the specified label, extract information from each email, save all the attachments to Google Drive and create new rows in Airtable with all the information.
You can also edit the playbook and add your next action to further customize the automation.
Find more Airtable integrations, Google Drive integrations or automate your Airtable and Google Drive workflow.
You can also find more about how to increase your personal productivity and automate your product development process.
Available actions & triggers
Get all Airtable bases
Action
Delete row from Airtable
Action
When email is starred
Trigger
When email received
Trigger
Get Airtable tables
Action
When Table changes
Trigger
Add row to Airtable
Action
Get Airtable views
Action
When label is added to email
Trigger
When email is sent to my trigger address
Trigger
how does bardeen work?
Your proactive teammate — doing the busywork to save you time
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Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.
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Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.
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Combine it all to create workflows
Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.
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FAQs
Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?
You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.
Youtube: Can I download a Youtube video to my computer using Bardeen?
Unfortunately, Bardeen is not able to download videos to your computer.
Google Sheets: What is the best way to export data to Google Sheets?
Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.
Meetings: Is there a playbook to record and summarize meetings?
There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment
Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?
Please follow the following steps to edit an action in a Playbook or Autobook.
Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?
Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.