Google Mail
Google Drive
Airtable
playbook Template

Save labeled emails to Airtable, including attachments stored on Google Drive

This Playbook will save emails with a specific label to Airtable, including attachments by uploading files to Google Drive and including the link.

This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.

Find emails
Action
Upload file to Google Drive
Action
Add data to Airtable
Action

How does this automation work?

Run this Airtable automation with Bardeen in minutes.

How to run the workflow

In today's fast-paced world, emails have become a necessary evil in our daily lives. But with so many messages flooding our inboxes, it's easy to feel overwhelmed and frustrated.

Luckily, this automation has come to the rescue! This automation saves emails with specific labels to Airtable, along with any attachments. It works by uploading the files to Google Drive and linking them to the Airtable entry. 

The best part? This automation is incredibly versatile and can be used for a variety of tasks, from keeping track of invoices with attachments to saving any interesting emails, like job offers or proposals. By using automation to manage these tasks, businesses can free up more time to focus on the things that really matter. 

Let’s set it up!

Step 1: Create an Airtable

The first step is to create an Airtable with all the fields you want to save from each email.

Bardeen will extract information from each labeled email and  get the subject line, email body, sender address, attachment links from Google Drive, date the email was sent, and more.

Step 2: Install the extension and integrate Gmail, Airtable and Google Drive

You will be redirected to install the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Gmail and Airtable.

Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks. If it’s your first time using Bardeen, you will be redirected to install the extension.

Click on the playbook card, and the setup flow will start. Bardeen will ask you to specify an Airtable, the label for the emails you want to extract and an optional Google Drive location to store all the email attachments.

After you choose the database, emails and file location, you will get a prompt to map the information to the fields in Airtable.

The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Airtable that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!

Click on “Save Input” and checkmark Airtable. This will save you time in the future. You can edit Inputs later by hovering over the playbook. 

Step 3: Run the automation to save emails to Airtable

Whenever you want to save all emails with a specific label to Airtable, activate Bardeen (or hit OPTION + B) and run this playbook. It will find all the emails with the specified label, extract information from each email, save all the attachments to Google Drive and create new rows in Airtable with all the information.

You can also edit the playbook and add your next action to further customize the automation.

Find more Airtable integrations, Google Drive integrations or automate your Airtable and Google Drive workflow.

You can also find more about how to increase your personal productivity and automate your product development process.

Run this Airtable automation with Bardeen in minutes.

Available actions & triggers

Apps:
Save labeled emails to Airtable, including attachments stored on Google Drive
Save labeled emails to Airtable, including attachments stored on Google Drive
Save labeled emails to Airtable, including attachments stored on Google Drive
Types:
Both
Actions
Triggers
Add data to Airtable
Add data to Airtable
Action
Archive email
Archive email
Action
Download Google Drive file
Download Google Drive file
Action
Reply to email
Reply to email
Action
Forward email
Forward email
Action
Get Airtable tables
Get Airtable tables
Action
Send email
Send email
Action
Update email labels
Update email labels
Action
When email is received
When email is received
Trigger
When label is added to email
When label is added to email
Trigger
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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