How to Link Google Calendar to Notion: Step-by-Step Guide

Jason Gong
LAST UPDATED
July 21, 2024
TL;DR

Open Notion, create a page, embed your Google Calendar link.

By the way, we're Bardeen, we build a free AI Agent for doing repetitive tasks.

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Integrating Google Calendar with Notion can significantly boost your productivity and streamline your scheduling process. By connecting these two powerful tools, you can manage your events, tasks, and deadlines from a single platform, saving time and effort. In this blog post, we'll walk you through the step-by-step process of linking Google Calendar with Notion, making it easy for professionals, students, and personal users to reap the benefits of this integration.

Introduction: Understanding Notion and Google Calendar Integration

Integrating Google Calendar with Notion is a game-changer for boosting productivity and streamlining your scheduling process. By connecting these two powerful tools, you can:

  • Manage events, tasks, and deadlines from a single platform
  • Save time and effort by eliminating the need to switch between apps
  • Ensure that your schedule is always up-to-date and accessible

This integration is beneficial for a wide range of users, including:

  • Professionals who need to juggle multiple meetings and deadlines
  • Students who want to stay on top of their classes and assignments
  • Personal users who want to keep their work and personal lives organized

In the following sections, we'll walk you through the step-by-step process of linking Google Calendar with Notion, making it easy for you to manage LinkedIn profiles in Notion and reap the benefits of this integration.

Setting Up Your Notion Workspace for Google Calendar

Before you can start enjoying the benefits of Google Calendar integration with Notion, you need to set up your Notion workspace. Here's what you need to do:

  1. Make sure you have an active Google account and a Notion account. If you don't have a Notion account yet, sign up for one at notion.so.
  2. Open your Notion workspace and create a new page where you want to integrate your Google Calendar. You can name this page something like "My Calendar" or "Schedule".
  3. Familiarize yourself with Notion's layout options. Notion offers a variety of layouts, including table, board, list, and calendar views. For this integration, we'll be using the calendar view.

Once you have your Notion workspace set up and your calendar page created, you're ready to move on to the next step: connecting your Google account to Notion.

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Connecting Google Account to Notion

Linking your Google account to Notion is a straightforward process that allows for a seamless sync between the two platforms. Here's how to do it:

  1. Log in to your Notion account and navigate to the settings menu.
  2. Look for the "Connections" or "Integrations" section and click on the Google Calendar option.
  3. You'll be prompted to log in to your Google account if you haven't already done so. Make sure to use the Google account you want to connect to Notion.
  4. Once logged in, you'll be asked to grant Notion permission to access your Google Calendar. Review the permissions carefully, which typically include reading and writing events.
  5. Click "Allow" or "Authorize" to grant Notion the necessary permissions.
Look for the "Connections" or "Integrations" section

It's important to note that Notion takes security seriously and only requests the permissions needed for the integration to function properly. Your data is kept secure and is not shared with any third parties.

After completing these steps, your Google account will be successfully linked to Notion, enabling you to sync your calendar events and take advantage of the powerful features offered by the integration. You can also connect Google Docs to further enhance your productivity.

Embedding Google Calendar into Notion

Embedding your Google Calendar directly into a Notion page provides a seamless and integrated view of your schedule. Here's a step-by-step guide on how to do it:

  1. Open your Google Calendar and click on the settings icon in the top right corner.
  2. In the settings menu, navigate to the "Settings for my calendars" section and select the calendar you want to embed.
  3. Scroll down to the "Access permissions" section and check the box next to "Make available to public."
  4. Scroll further down to the "Integrate calendar" section and copy the link provided in the "Public URL to this calendar" field.
  5. Open the Notion page where you want to embed the calendar and type "/embed" to insert an embed block.
  6. Paste the copied Google Calendar URL into the embed block and click "Embed link."

Voila! Your Google Calendar is now embedded within your Notion page. The advantages of having an embedded calendar are numerous. You can view your upcoming events and meetings without leaving Notion, saving time and increasing productivity. Any updates made to your Google Calendar will be reflected in the embedded version, ensuring you always have access to the most current information.

Additionally, embedding your calendar allows you to manage tasks and events from a single platform. You can create Notion tasks or pages related to specific calendar events, keeping all relevant information in one place. This integration enhances your workflow and helps you stay organized across both tools.

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Sharing Google Calendar Links within Notion

In some cases, you may prefer to share a Google Calendar link within Notion instead of embedding the calendar directly. This method is particularly useful when you want to provide access to your calendar without giving full visibility to your Notion workspace.

To share a Google Calendar link in Notion:

  1. Open your Google Calendar and navigate to the calendar you want to share.
  2. Click on the three dots next to the calendar name and select "Settings and sharing."
  3. In the "Access permissions" section, click on the "Make available to public" checkbox.
  4. Scroll down to the "Integrate calendar" section and copy the link provided under "Public URL to this calendar."
  5. Open your Notion page where you want to share the calendar link and paste the URL.
In the "Access permissions" section, click on the "Make available to public" checkbox.

Sharing a Google Calendar link is preferable when you want to keep your Notion pages private while still allowing others to view your calendar. It's also a good option when you need to share your calendar with people who don't have access to your Notion workspace.

Keep in mind that making your calendar public means anyone with the link can view it, so be cautious about what information you include in the calendar events. If you need to share a calendar with a specific group of people, consider creating a separate calendar for that purpose and adjusting the sharing settings in Google Sheets accordingly.

Advanced Integration Techniques: Syncing and Automation

While embedding a Google Calendar or sharing a calendar link in Notion can be effective, there are more advanced integration techniques that can help you streamline your workflow even further.

One option is to use API connections to sync your Google Calendar with Notion dynamically. This allows for real-time updates and ensures that any changes made in either platform are automatically reflected in the other.

To set up an API connection, you'll need to:

  1. Create a new integration in your Google Cloud Console.
  2. Enable the Google Calendar API for your project.
  3. Generate API credentials (API key and OAuth 2.0 client ID).
  4. Use the API credentials to authenticate your requests and sync your calendar data with Notion.
Enable the Google Calendar API for your project

Another way to enhance your Google Calendar and Notion integration is through automation. Notion's built-in automation features allow you to create custom workflows that can be triggered by events in your calendar.

For example, you could set up an automation that:

  • Creates a new Notion task whenever a specific type of event is added to your Google Calendar.
  • Sends a notification to your team when an event is updated or rescheduled.
  • Automatically updates the status of a Notion project based on the completion of calendar events.

By leveraging API connections and automation, you can create a seamless, bi-directional sync between Google Calendar and Notion, saving you time and effort in managing your schedule and tasks across both platforms.

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Maintenance and Troubleshooting Common Issues

To ensure that your Google Calendar and Notion integration continues to work smoothly, it's important to perform regular maintenance and know how to troubleshoot common issues.

One of the most common problems users face is sync issues between the two platforms. If you find that events created or updated in one platform are not reflecting in the other, try the following:

  1. Check your integration settings to ensure that the connection is still active and properly configured.
  2. Verify that you have the necessary permissions for both Google Calendar and Notion.
  3. Refresh your Notion page or restart the application to trigger a manual sync.
  4. If using an API connection, ensure that your API credentials are up-to-date and have not expired.

Another issue that may arise is duplicate events appearing in either platform. To avoid this:

  • Regularly review your calendar and remove any duplicate entries.
  • If using automation, ensure that your workflows are efficient and not creating multiple copies of the same event.
  • Consider implementing a unique identifier system for your events to prevent duplicates from being created.

To optimize the use of Google Calendar within Notion, consider the following tips:

  • Use consistent naming conventions for your events to make them easier to find and manage.
  • Utilize Notion's tagging system to categorize your events and create filtered views.
  • Regularly archive or delete old events to keep your calendar clutter-free.
  • Use Notion's reminder feature to set up notifications for upcoming events or deadlines.

By following these maintenance and troubleshooting tips, you can ensure that your Google Calendar and Notion integration remains reliable and efficient, helping you stay organized and productive.

Automate Your Google Calendar and Notion Sync with Bardeen

Linking Google Calendar to Notion can be a manual process, but with Bardeen, you can automate this to enhance your productivity. Automating the link between Google Calendar and Notion ensures that all your meetings and events are automatically updated in Notion, offering a seamless integration of your calendar with your workspace. This automation allows you to focus on your work without worrying about manual updates. Start automating today by visiting Bardeen.ai/download.

  1. Create and open a new Notion page for a Google Calendar event: This playbook automatically creates a new Notion page for your Google Calendar events, ensuring you have a dedicated space for meeting notes and information, ready right before the event starts.
  2. Copy Google Calendar meetings to Notion: Seamlessly transfer all your Google Calendar meetings within a specific timeframe into a Notion database, centralizing your scheduling and note-taking in one place.
  3. Copy all Google Calendar events during a time frame to Notion: This playbook copies all your Google Calendar events within a set timeframe into Notion, making it easier to see your full schedule within your workspace.
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