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playbook Template

Send Bulk Emails from a Notion Contact List

This workflow automates sending emails to contacts in a Notion database, streamlining newsletters, updates, and personalized outreach.
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Find Notion pages
Find Notion pages
Get column from table
Get column from table
Send email
Send email

How does this playbook work?

This workflow automates sending emails to contacts in a Notion database, streamlining newsletters, updates, and personalized outreach.
  • Notion database ID
  • Email column name in Notion database
  • Email subject
  • Email body
  • Emails sent to the list of contacts

This automation enables sending emails to a list of contacts stored in a Notion database. It streamlines communication processes, making it ideal for newsletters, updates, or personalized outreach.

The workflow begins by retrieving pages from a specified Notion database. It then extracts the email addresses from a designated column in these pages. Finally, an email is sent to each extracted address with a given subject and body. This automation is perfect for:

  • Marketing campaigns
  • Project updates to stakeholders
  • Personalized outreach for sales or networking
Note: Bardeen supports integration with Google Mail for sending emails. The workflow can be adjusted to include attachments or use different email templates.

Automate your email campaigns and outreach efforts effortlessly with Bardeen.

Step 1: Install the Bardeen App

To start, ensure the Bardeen app is installed on your device.

Step 2: Navigate to the Magic Box

Open the Magic Box and input the prompt:

Send email to list of contacts in Notion

Step 3: Integrate the Workflow Integrations

Integrate the necessary services for the workflow, specifically Notion to access your list of contacts and Google Mail to send the emails.

Step 4: Run the Workflow

Proceed to run the workflow. This workflow performs the following actions:

  • Retrieves pages from the specified Notion database, specifically targeting a list of contacts.
  • Extracts email addresses from the retrieved pages based on the 'Email' column.
  • Sends an email to each extracted email address.
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Can You Automate Sending Emails Directly From Notion?

Integrating Email Functionality with Notion is a powerful way to streamline your communication processes, whether for marketing campaigns, project updates, or personalized outreach. Notion's flexibility combined with email automation can significantly enhance productivity and ensure your contacts are always up to date with the latest information. Below, we delve into how you can send emails from Notion, manage your contact lists within Notion, and automate these processes for efficiency.

Send Email from Notion

Sending emails directly from Notion can be achieved through NotionSender, a tool designed to integrate email functionalities within your Notion workspace. This process involves a few straightforward steps:

  1. Create an account on NotionSender and connect your Notion workspace by navigating to the 'Integrations' section and selecting 'Connect Notion Workspace'.
  2. Set up your Notion database by either creating a new one or selecting an existing database for sending or saving emails. Ensure NotionSender has access to this database.
  3. To send emails, create a new page in your Notion Outbox database, format it as an email specifying the recipient, subject, and body. Utilize NotionSender's functionality to send this email directly to your recipients.

NotionSender allows for dynamic emails by using Notion page properties as variables, enabling personalized and context-specific emails. Additionally, you can schedule and automate email delivery, making it suitable for various business needs.

Ready to automate your email sending process from Notion? Try this workflow with Bardeen and make your communication more efficient.

Notion Contact List Management

Managing your contact list within Notion is essential for sending emails efficiently. Notion templates like 'Contacts Database' and 'Contact List' provide structured ways to organize your contacts. These templates often feature tabs for different categories of contacts, such as clients, leads, and freelancers, ensuring all your connections are easily accessible.

By maintaining a well-organized contact list in Notion, you can streamline your outreach efforts. Whether for sales, networking, or project coordination, having a centralized place for all your contacts simplifies the process of sending targeted and personalized emails.

Notion Email Automation

Email automation in Notion can significantly enhance productivity by automating repetitive tasks. While Notion itself doesn't provide built-in email automation, third-party tools and integrations can fill this gap. For instance, using NotionSender for sending emails from Notion databases or integrating with email services like Gmail for forwarding emails to Notion can automate parts of your workflow. Additionally, leveraging Notion's API and integrations with automation platforms like Zapier or Make can trigger actions based on database changes, including sending emails.

For more advanced automation, consider using Bardeen. Bardeen can automate sending emails to a list of contacts stored in a Notion database by extracting email addresses from a designated column and sending an email to each address. This method is particularly useful for:

  • Marketing campaigns
  • Project updates
  • Personalized outreach
Automate your email campaigns and outreach efforts effortlessly with Bardeen. Start now.

By integrating email functionalities with Notion and utilizing automation tools, you can make your workflows more efficient and ensure your communication strategies are executed seamlessly.

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