Google Mail
Google Calendar
Zoom
Workflow Template

Create a Google Calendar meeting with a Zoom link with recipients of an email

This playbook will create a Google Calendar meeting with a Zoom link with recipients of the currently opened Gmail thread.
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Find email thread from current page
Action
Create event
Action
Create Zoom meeting for event
Action
Add description to event
Action

How does this automation work?

Bardeen's playbook automates meeting setup by integrating Google Calendar with Zoom, directly from your email workflow. Business professionals frequently need to schedule meetings with email correspondents quickly. This workflow takes the hassle out of the process by creating a Google Calendar event complete with a Zoom link, using the recipients of the currently open Gmail thread.

Here's how this workflow simplifies scheduling meetings:

  • Step 1: Find email thread - Bardeen starts by identifying the current email thread in Gmail, which is a widely-used email service with robust search and organization features.
  • Step 2: Create Google Calendar event - Next, Bardeen creates a new event in Google Calendar, setting the start time, duration, and title of the meeting based on your input.
  • Step 3: Generate Zoom meeting link - A Zoom meeting is automatically created for the new calendar event. Zoom seamlessly integrates with your communication tools, making it a vital part of your meeting workflows.
  • Step 4: Update event with Zoom link - Finally, the Zoom meeting link is added to the Google Calendar event description, ensuring all participants have the necessary details to join the meeting.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

Tired of the back-and-forth hassle of scheduling meetings and sharing Zoom links? This playbook is here to save the day! With a simple click, it seamlessly creates a Google Calendar meeting, automatically generating a Zoom link, and invites all recipients from your currently opened Gmail thread.


Picture this: You're a busy professional managing numerous emails and trying to set up meetings efficiently. This automation streamlines the entire process, sparing you from the tedious task of manually creating events and copying Zoom links.


Moreover, for teams and collaborators spread across different time zones, this tool becomes a real game-changer. It ensures everyone receives the meeting details and Zoom link directly, fostering smoother collaboration and reducing miscommunications.


Say goodbye to scheduling headaches and embrace a more organized and hassle-free approach to arranging meetings. Boost your productivity with this convenient automation!


Let’s set it up!

Step 1: Pin the playbook and integrate Google Calendar, Gmail and Zoom

First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed. Bardeen will also prompt you to integrate Google Calendar, Gmail and Zoom, if you haven’t done so already. 


Step 2: Run the playbook and create Google Calendar meeting with a Zoom link

Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and run this playbook. Navigate to a Gmail thread. Bardeen will ask you to specify the time, duration and the title of the Google Calendar meeting.

 It will then create a Google Calendar meeting with a Zoom link with recipients of the currently opened Gmail thread.



You can also edit the playbook and add your next action to further customize the automation.


Find more Google Calendar and Gmail integrations. And how to automate your Google Calendar.

You can also find more about how to increase your personal productivity and automate your meetings workflow.


Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Create a Google Calendar meeting with a Zoom link with recipients of an email
Create a Google Calendar meeting with a Zoom link with recipients of an email
Create a Google Calendar meeting with a Zoom link with recipients of an email
Types:
Both
Actions
Triggers
Get event title
Get event title
Action
Create reminder in Google Calendar
Create reminder in Google Calendar
Action
Get all events
Get all events
Action
When email is starred
When email is starred
Trigger
Find events in time period
Find events in time period
Action
Archive email
Archive email
Action
Find current event
Find current event
Action
Get event duration
Get event duration
Action
When Zoom cloud recording becomes available
When Zoom cloud recording becomes available
Trigger
Find events within one week
Find events within one week
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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