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Google Mail
OpenAI
Asana
playbook Template

Generate task list from email when a label is added and create Asana task.

This automation converts emails into a task list when a label is added to them. It creates a task in Asana with the email content.

This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.

When label is added to email
Trigger
Get summary of a text by OpenAI
Action
Extract tasks from description
Action
Create Asana task
Action

How does this automation work?

Bardeen's playbook offers an innovative approach to task management by automating the creation of Asana tasks directly from your emails. The moment a specific label is added to an email in your Gmail account, the playbook activates, extracting the email's content and utilizing OpenAI to generate a concise task list. This seamless integration is designed for professionals looking to enhance personal productivity and streamline product development processes.

Here's how this workflow transforms labeled emails into Asana tasks:

  • Step 1: Label Email Trigger - When a label is added to an email in Gmail, the playbook activates. Gmail's robust email management capabilities make it easy to organize and prioritize your inbox.
  • Step 2: Summarize Email Content - OpenAI processes the body of the labeled email to extract a summary. This AI-driven step ensures that the essence of the email is captured for task creation.
  • Step 3: Generate Task List - The summarized content is then analyzed by OpenAI to create a list of actionable tasks, ensuring nothing is missed.
  • Step 4: Prepare Task Description - Text from the email summary is concatenated to form a clear description for the Asana task.
  • Step 5: Create Asana Task - The final step is to create a new task in Asana with the prepared description, effectively turning your emails into a structured task list.
Run this Asana automation with Bardeen in minutes.

How to run the workflow

If you automate your email sorting and task creation, you'll save so much time and make your workflow super smooth. Check it out: set up some automation to create task lists from labeled emails and you won't have to do it manually. Then you can easily keep track of all your tasks and manage them like a boss.

This automation converts emails into a task list when a label is added to them. It creates a task in Asana with the email content, ensuring that all relevant information is captured and organized correctly.

By freeing up time and reducing the risk of errors, this automation can help you stay on top of your tasks and improve your productivity.

Step 1: Set up the automation

Click the “Try it” button at the top of this page to get this Autobook saved.

You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Google Mail and Asana if you haven't done so previously.

Bardeen will then prompt you to select the email label, enter the Asana task list and the due date as well as assignee for the task. 

Step 2: Try it!

Make sure the automation is activated (toggled on).

Run this Asana automation with Bardeen in minutes.

Available actions & triggers

Apps:
Generate task list from email when a label is added and create Asana task.
Generate task list from email when a label is added and create Asana task.
Generate task list from email when a label is added and create Asana task.
Types:
Both
Actions
Triggers
Find email thread from current page
Find email thread from current page
Action
When email is received
When email is received
Trigger
When Asana task is created
When Asana task is created
Trigger
Extract table from text
Extract table from text
Action
List entities and types
List entities and types
Action
Generate joke from text
Generate joke from text
Action
Correct grammar in text
Correct grammar in text
Action
When email is sent to my trigger address
When email is sent to my trigger address
Trigger
When label is added to email
When label is added to email
Trigger
List action items
List action items
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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