Send an email to all event participants about not joining
This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.
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How does this automation work?
Bardeen's playbook offers a straightforward way to communicate with event participants directly from your Google Calendar when you cannot attend a scheduled event. This automation ensures that all participants are promptly informed of your absence, maintaining professionalism and courtesy without the need for manual email composition.
Here is how this workflow notifies event participants of your absence:
- Step 1: Find next event - Bardeen checks your Google Calendar for the next upcoming event. This step ensures you're addressing the most immediate gathering.
- Step 2: Gather participant emails - Once the event is identified, Bardeen extracts the email addresses of all the participants invited to the event.
- Step 3: Send notification email - An email is automatically sent to all the gathered participants, notifying them that you won't be able to join the meeting. The email content is pre-determined to convey your message clearly and respectfully.
How to run the playbook
This playbook will email participants of your next Google Calendar meeting with the following message:
Subject Line: I will not be able to attend our meeting.
Hi everyone,
Unfortunately, due to unforeseen circumstances, I won’t be able to join our meeting scheduled for later today.
I apologize for any inconvenience this may create.
Explore more integration alternatives for Google Mail integrations, Google Calendar automation, or the integration of both, or adapt the playbook to better suit your individualized workflow preferences.
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FAQs
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