App Tutorial

Import Data Between Sheets in Google Sheets: A Guide

author
Jason Gong
App automation expert
Apps used
Google Sheets
LAST UPDATED
March 7, 2024
TL;DR

To import data from another Google Sheet, use direct referencing for within the same file ('=Sheet1!A1'), or the IMPORTRANGE function ('IMPORTRANGE("spreadsheet_url", "sheet_name!range")') for different documents. Additionally, IMPORTDATA can import .csv or .tsv files from external sources.

This guide helps streamline workflows and ensure data synchronization across Google Sheets.

Automate your Google Sheets data import tasks with Bardeen to save time and enhance data integrity.

Google Sheets Import Data from Another Sheet

Importing data from one Google Sheet to another is a common task that can streamline your workflow and keep your data synchronized. This guide covers several methods to import data, including direct referencing, using the IMPORTRANGE function, and other alternatives for specific data types.

Automate your Google Sheets workflow and ensure data integrity with Bardeen. Say goodbye to manual copying and pasting.

Google Sheets Link to Another Sheet

To reference data from another sheet within the same Google Sheets file, simply type '=' followed by the sheet name, an exclamation point, and the cell or range you wish to reference. For example, '=Sheet1!A1' or '=\'Sheet number two\'!B4'. Remember to enclose sheet names containing spaces or special characters in single quotes.

Google Sheets Import Range

The IMPORTRANGE function is a powerful tool for importing a range of cells from a different Google Sheets document. Use the syntax:

'IMPORTRANGE("spreadsheet_url", "range_string")'

Where 'spreadsheet_url' is the URL of the spreadsheet you're importing from, and 'range_string' specifies the sheet and cell range in the format 'sheet_name!range'. For example:

'IMPORTRANGE("https://docs.google.com/spreadsheets/d/abcd123abcd123", "sheet1!A1:C10")'

Upon first use, you'll need to allow permission for the sheets to connect. Note that using IMPORTRANGE with large datasets or across multiple sheets can impact performance, so it's best to import only the necessary data.

How to Use Import Data in Google Sheets

For importing data from external sources in .csv or .tsv format, use the IMPORTDATA function:

'IMPORTDATA("url")'

Where 'url' is the link to the .csv or .tsv file. This function is ideal for importing data from structured data files hosted online. Keep in mind that Google Sheets has limitations on the amount of data you can import and how often it can be refreshed.

When importing data, especially with IMPORTRANGE, you may encounter permission prompts or errors. Ensure you have access to the source sheet, and if prompted, click 'Allow Access' to enable the data import. For troubleshooting common errors like #REF! or #ERROR!, verify your syntax, ensure you have the correct permissions, and check that your data range is correctly specified.

While IMPORTRANGE and IMPORTDATA are powerful, they have limitations, such as not carrying over formatting and not allowing direct manipulation of imported data. To work around these, you can copy and paste values or use scripts for more complex data manipulation needs.

Explore Google Sheets automations to take your productivity to the next level. Discover how to automate your sheets efficiently.

Learn more about enhancing your Google Sheets experience with add-ons and uncover effective strategies for Google Sheet automations.

Automate Google Sheets with Bardeen: A New Era

Importing data from another sheet in Google Sheets can be a manual process of copying and pasting or using functions like IMPORTRANGE. However, for those looking to streamline their workflow and ensure data integrity, automating this process with Bardeen can be a game-changer. Automation can save time, reduce errors, and allow for real-time data updates across sheets.

Here are examples of automations you can build with Bardeen:

  1. Copy a newly created Asana task to Google Sheets: This playbook automates the process of copying new tasks from Asana directly into a Google Sheet, ensuring your task management and data tracking are seamlessly integrated.
  2. Copy records from SmartSuite to Google Sheets: Automate the transfer of records from SmartSuite into a Google Sheet for easy access and analysis, streamlining project management and reporting.
  3. Copy an Airtable to Google Sheets: This playbook simplifies the process of moving data from Airtable to Google Sheets, enabling efficient data consolidation and analysis.

To leverage these automations and more, start by downloading the Bardeen app at Bardeen.ai/download.

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