Convert Formulas to Values in Google Sheets: 4 Easy Steps

How to Convert Formula to Value in Google Sheets

Converting formulas to values in Google Sheets can be essential for various reasons, such as preventing further recalculations, sharing data without underlying formulas, or simply speeding up your spreadsheet's performance. This guide will walk you through several methods to achieve this, ensuring you can choose the one that best suits your needs.

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Classic Method to Convert Formula to Value

The classic method involves using keyboard shortcuts to quickly replace formulas with their calculated values. Here's how:

1. Select the cells containing the formulas you want to convert.
2. Copy the selected cells by pressing Ctrl+C (Cmd+C on Mac).

      3. Paste the values only by pressing Ctrl+Shift+V (Cmd+Shift+V on Mac). This shortcut pastes the copied data as values, removing the formulas.

Note: This method converts formulas to values but does not preserve the original formatting. If formatting is crucial, you may need to copy and apply the format separately using Ctrl+Alt+V or the Paint Format tool.

Using Google Sheets Menu to Convert Formula to Value

Another straightforward method involves using Google Sheets' Edit menu:

1. Select the cells with formulas.
2. Go to the Edit Menu, click on 'Copy', or simply use the Ctrl+C shortcut.
3. Open the 'Paste Special' submenu and select 'Paste Values Only'.

This method effectively replaces formulas with their current values, ensuring the data remains static.

Right-Click Context Menu

For those who prefer using the mouse:

1. Select the cells containing formulas.
2. Right-click to open the context menu.
3. Choose 'Paste Special' and then 'Values Only' from the submenu.

This method mirrors the functionality of the Edit menu approach but is accessible directly from the cell's context menu.

Using Add-ons for Advanced Options

If you're looking for a more automated or advanced method, Google Sheets add-ons like Power Tools offer a robust solution. After installing the add-on:

1. Launch Power Tools from the Add-ons menu.
2. Choose the 'Formulas' tool and select 'Convert formulas to values'.
3. Click 'Run' to apply the changes across your selected range.

This method is particularly useful for large datasets or when needing to convert formulas frequently, as it can save significant time and effort.

Explore more on automating Google Sheets and enhancing your spreadsheets with add-ons in our comprehensive guides: Google Sheets Add-ons, Automating Google Sheets, and discover a variety of Google Sheets automations.

Final Thoughts

Whether you prefer keyboard shortcuts, menu options, or the use of add-ons, converting formulas to values in Google Sheets can be done efficiently with the right approach. Each method has its advantages, so consider your specific needs and the complexity of your spreadsheet when choosing the best option.

Converting formulas to values in Google Sheets can streamline your workflow, especially when working with large datasets or preparing data for presentation. While manual methods are effective, automating this process using Bardeen can save you a significant amount of time and reduce the risk of errors. Automations can perform the conversion instantly, even across multiple sheets, ensuring data integrity and consistency.

Here are some examples of automations you can build with Bardeen to enhance your Google Sheets experience:

1. Copy a newly created Asana task to Google Sheets: This playbook automatically adds newly created tasks from Asana into a Google Sheets spreadsheet, keeping your project management and tracking synchronized.
2. Get answers for a YouTube video and save to Google Sheets: Extract valuable insights from YouTube videos directly into Google Sheets, perfect for content analysis, research, or competitive intelligence.
3. Save information from Google Maps search results to Google Sheets: Ideal for market research or sales prospecting, this playbook allows you to compile detailed location-based data directly into your spreadsheets.

These automations not only save time but also ensure that your data remains up-to-date and accurately reflected in your Google Sheets documents. Start automating by downloading the Bardeen app at Bardeen.ai/download.