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Google Mail
OpenAI
Jira
Workflow Template

Generate task list from email when label is added and create Jira Issues.

This automation converts emails into Jira issues when a label is added, and creates these issues in Jira. This ensures that all relevant information is captured and organized correctly. ‍
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When label is added to email
Trigger
Get summary of a text by OpenAI
Action
Extract tasks from description
Action
Create Jira issue
Action

How does this automation work?

Bardeen's workflow automation seamlessly transforms an organized inbox into a powerful task management system, bridging the gap between Gmail and Jira. When an email is labeled in Gmail, the playbook leverages OpenAI to summarize the content and generate actionable tasks, which are then turned into issues in Jira, ensuring that nothing falls through the cracks and your project stays on track.

Here's how this workflow converts Gmail messages into Jira issues:

  • Step 1: Email Label Trigger - When a specific label is added to an email in Gmail, the playbook activates. Gmail's labeling system helps categorize your incoming messages for better organization.
  • Step 2: Summarize Email Content - OpenAI is used to summarize the labeled email's content, making it easier to understand the context and identify tasks that need to be created.
  • Step 3: Extract Task List - From the summary provided by OpenAI, a list of tasks is extracted to prepare for Jira issue creation.
  • Step 4: Merge Text for Issue Creation - The extracted tasks are then concatenated into a format suitable for Jira issue descriptions.
  • Step 5: Create Jira Issues - Each task is turned into a new issue within the specified Jira project, facilitating efficient task tracking and team collaboration.
Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

Creating Jira issues from email threads can be a tedious and draining process that can sap your energy and productivity.

It can take hours to manually sift through your inbox, identify tasks, and then manually input them into your task management system. This playbook will automate this process and save you valuable time.

By setting up this automation to generate a task list from an email when a label is added, you can easily track and manage your Jira issues without having to input the information manually.

This automation converts emails into Jira issues when a label is added, and creates these issues in Jira. This ensures that all relevant information is captured and organized correctly.

Let's try it!

Step 1: Set up the automation

Click the “Try it” button at the top of this page to get this Autobook saved.

You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Google Mail and Jira if you haven't done so previously.

Bardeen will then prompt you to select the email label and enter the related Jira issue information.

Step 2: Try it!

Make sure the automation is activated (toggled on). And all your future emails will be turned into Jira issues when you add the selected label.

Find more Google Mail automations, Jira automations, or edit the playbook to suit your own workflow.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Generate task list from email when label is added and create Jira Issues.
Generate task list from email when label is added and create Jira Issues.
Generate task list from email when label is added and create Jira Issues.
Types:
Both
Actions
Triggers
When email is received
When email is received
Trigger
List entities and types
List entities and types
Action
When label is added to email
When label is added to email
Trigger
Extract tasks from description
Extract tasks from description
Action
Update email labels
Update email labels
Action
Create draft email
Create draft email
Action
Update status of Jira issue
Update status of Jira issue
Action
When status of Jira issue changes
When status of Jira issue changes
Trigger
Generate example schedule
Generate example schedule
Action
Generate essay from prompt
Generate essay from prompt
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

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Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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