Google Mail
Workflow Template

Classify and update the labels of newly received emails

This playbook will classify all newly received emails based on your classifier. It will then update the desired emails in Gmail with a label of your choice.
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Classify customized text
Action
Update email labels
Action
Classify customized text
Action
Update email labels
Action

How does this automation work?

Streamline your email management with Bardeen's playbook for classifying and updating labels on newly received emails. This playbook leverages AI to automatically categorize your incoming messages and apply predetermined labels in Gmail. This automation helps you maintain a clean and organized inbox, allowing you to focus on emails that matter and enhance your personal productivity.

Here's how this workflow simplifies email classification and labeling:

  • Step 1: Trigger on Email Receipt - This command activates when a new email is received in Gmail, initiating the classification process using BardeenAI.
  • Step 2: Classify Email Content - Bardeen AI Actions classifies the text of the newly received email based on your custom classifier settings.
  • Step 3: Update Gmail Labels - The email is then updated with labels according to its classification, helping you keep your inbox organized according to your preferences.
Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

Are you constantly grappling with the chaos of your email inbox? Do you find it challenging to sort and manage your messages efficiently? The struggle is real.

Consider a solution that brings order to this email mayhem. This automation takes the hassle out of email organization by automatically categorizing incoming emails using your customized classifier. Say goodbye to the frustration of manually sifting through your inbox.

It also goes a step further by allowing you to designate specific emails with a label of your choice in Gmail. Whether you're tracking important communications, managing projects, or staying on top of critical updates, this automation streamlines your email workflow, saving you time and reducing the risk of missing key information.

Say farewell to inbox chaos and welcome a more organized, efficient email management system. 

Let’s set it up!

Step 1: Set up the automation

Click the “Try it” button at the top of this page to get this Autobook saved.

You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Gmail.

Bardeen will then prompt you to modify your email classifier. You can choose an existing one or create a new classifier with criteria for your emails. 

After you click “customize classifier”, Bardeen’s classifier configuration will launch. You will be asked questions about the emails you want to keep. Answer in as much detail as possible. This will ensure that the classifier is more accurate.

After you answer your questions, Bardeen will request that you create your categories. Your emails will be classified based on your categories and descriptions here. For example, I entered “Emails with Invoice” as a category and added a description. Emails that fit that description will be categorized as “Emails with Invoice” and any other emails will be categorized as “unwanted”.

Finally, we recommend that you train your classifier with sample emails to increase accuracy of the results. 

Finally, enter the category that will trigger labels. For this example, I want all emails with invoices and receipts to have a special label. So I entered “Emails with Invoice” as the classification I want. This will ensure that only emails that fit this category will have their labels updated.

Step 2: Run the automation to classify and update labels of newly received emails

Once your classifier is configured, you can turn on the automation. Make sure the automation is activated (toggled on).

Now, whenever you receive an email, Bardeen will check to see if that email fits your category and update the label of the email if it does.

You can also edit the playbook and add your next action to further customize the automation.

You can also find more about how to increase your personal productivity.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Classify and update the labels of newly received emails
Classify and update the labels of newly received emails
Classify and update the labels of newly received emails
Types:
Both
Actions
Triggers
Reply to email
Reply to email
Action
When email is received
When email is received
Trigger
When label is added to email
When label is added to email
Trigger
When email is starred
When email is starred
Trigger
Send email
Send email
Action
When email is sent to my trigger address
When email is sent to my trigger address
Trigger
Forward email
Forward email
Action
Create draft email
Create draft email
Action
Find emails
Find emails
Action
Archive email
Archive email
Action
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You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

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Google Mail
Google Mail
This is some text inside of a div block.
When email is received
Autobook Icon
Google Mail
Classify and update the labels of newly received emails
Classify and update the labels of newly received emails
Classify and update the labels of newly received emails

Classify and update the labels of newly received emails

This playbook will classify all newly received emails based on your classifier. It will then update the desired emails in Gmail with a label of your choice.

Bardeen automates your repetitive tasks without code.
Install the Chrome extension for free.

Are you constantly grappling with the chaos of your email inbox? Do you find it challenging to sort and manage your messages efficiently? The struggle is real.

Consider a solution that brings order to this email mayhem. This automation takes the hassle out of email organization by automatically categorizing incoming emails using your customized classifier. Say goodbye to the frustration of manually sifting through your inbox.

It also goes a step further by allowing you to designate specific emails with a label of your choice in Gmail. Whether you're tracking important communications, managing projects, or staying on top of critical updates, this automation streamlines your email workflow, saving you time and reducing the risk of missing key information.

Say farewell to inbox chaos and welcome a more organized, efficient email management system. 

Let’s set it up!

Step 1: Set up the automation

Click the “Try it” button at the top of this page to get this Autobook saved.

You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Gmail.

Bardeen will then prompt you to modify your email classifier. You can choose an existing one or create a new classifier with criteria for your emails. 

After you click “customize classifier”, Bardeen’s classifier configuration will launch. You will be asked questions about the emails you want to keep. Answer in as much detail as possible. This will ensure that the classifier is more accurate.

After you answer your questions, Bardeen will request that you create your categories. Your emails will be classified based on your categories and descriptions here. For example, I entered “Emails with Invoice” as a category and added a description. Emails that fit that description will be categorized as “Emails with Invoice” and any other emails will be categorized as “unwanted”.

Finally, we recommend that you train your classifier with sample emails to increase accuracy of the results. 

Finally, enter the category that will trigger labels. For this example, I want all emails with invoices and receipts to have a special label. So I entered “Emails with Invoice” as the classification I want. This will ensure that only emails that fit this category will have their labels updated.

Step 2: Run the automation to classify and update labels of newly received emails

Once your classifier is configured, you can turn on the automation. Make sure the automation is activated (toggled on).

Now, whenever you receive an email, Bardeen will check to see if that email fits your category and update the label of the email if it does.

You can also edit the playbook and add your next action to further customize the automation.

You can also find more about how to increase your personal productivity.

Action Flow

Input

When running a Play- or Autobook you'll be asked for following information:

You can also edit the playbook and add your next action to further customize the automation.

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Last update:
January 31, 2024
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