Remove Fireflies.ai from Teams: 3 Easy Steps Guide

Jason Gong
LAST UPDATED
July 5, 2024
TL;DR

Remove Fireflies.ai from Teams by kicking it out, revoking permissions, and blocking it.

By the way, we're Bardeen, we build a free AI Agent for doing repetitive tasks.

If you manage meetings, you might like Bardeen's AI for sales. It helps automate meeting management and other tasks to save you time.

Are you tired of uninvited guests in your Microsoft Teams meetings? Fireflies.ai, a popular AI notetaking app, may be convenient for some, but it can also raise privacy and security concerns. In fact, a recent survey found that 78% of employees are worried about the confidentiality of their virtual meetings. If you're looking to take control of your Teams environment and remove Fireflies.ai, you've come to the right place.

In this comprehensive guide, we'll walk you through the steps to identify Fireflies.ai in your meetings, understand its impact, and remove it from Teams completely. By the end, you'll be a pro at managing your meeting participants and keeping your conversations private.

Ready to dive in and discover how to kick Fireflies.ai out of your Teams meetings for good? Let's get started!

3 Ways to Spot Fireflies.ai in Your Microsoft Teams Meetings

Fireflies.ai is an AI notetaking and transcription tool that may be present in your Microsoft Teams meetings without your knowledge. Here are three ways to identify if Fireflies.ai is active in your meetings:

1. Look for the Fireflies.ai Bot in the Participants List

During a Teams meeting, open the participants panel. Scan the list for any unfamiliar names or ones that include "Fireflies.ai". The presence of a Fireflies.ai bot indicates the tool has been added to the meeting and may be recording. You can use automation tools to manage meeting participants effectively.

2. Check for Fireflies.ai in the Meeting Invite

Open the original meeting invite in Teams or Outlook. Look in the attendees list as well as the meeting description for any mention of Fireflies.ai. Meeting organizers may note the tool's usage there. Automate your lead management to save time on checking invites manually.

3. Ask Other Participants If They Are Using Fireflies.ai

If you suspect Fireflies.ai is being used but can't confirm it, directly ask the meeting organizer or other participants. They should disclose if the tool has been added to the meeting. Utilize AI-generated messages for quick and efficient communication.

Identifying Fireflies.ai's presence is important for understanding what parts of the meeting may be recorded and transcribed by the tool. Unaware participants could inadvertently have their data captured.

In the next section, we'll cover the steps to remove Fireflies.ai from your Microsoft Teams meetings and protect your privacy.

Steps to Remove Fireflies.ai from Microsoft Teams Meetings

If you've identified that Fireflies.ai is present in your Microsoft Teams meetings and want to remove it, follow these three steps. First, remove Fireflies.ai from any active meetings it has joined. Next, revoke its permissions in your Microsoft 365 environment to prevent future access. Finally, take measures to block Fireflies.ai from rejoining meetings going forward.

1. Kick Fireflies.ai Bot Out of Active Meetings

When in a Teams meeting where Fireflies.ai is present, open the participants panel. Hover over the Fireflies.ai bot and click the "Remove participant" icon. Confirm you want to remove them from the meeting. This will kick the bot out of the active meeting, stopping any recording or transcription.

2. Revoke Fireflies.ai Permissions in Microsoft 365 Admin Center

Log into the Microsoft 365 admin center with your admin account. Navigate to the Teams admin center and select "Teams apps" on the left. Search for Fireflies.ai in the list of apps. Click on the app name, then select "Permissions". Click "Revoke all permissions for this app" to remove its access to your Teams environment.

3. Block Fireflies.ai from Rejoining via Teams App Permission Policies

Still in the Teams admin center, navigate to Teams apps > Permission policies. Either edit the global (default) policy or create a new custom one. Under "Microsoft apps", choose "Block specific apps" and add Fireflies.ai to the blocked list. This will prevent the app from being re-added to meetings even if an organizer tries to.

By removing Fireflies.ai from meetings, revoking its permissions, and blocking it via policies, you can ensure the app no longer has access to your meetings and their data. If you need to connect Microsoft Excel for further automation, Bardeen offers great solutions.

Streamline your workflow by integrating Excel with Bardeen. Save time on repetitive tasks and focus on what matters most.

Thanks for sticking with us this far! You're well on your way to being a Fireflies.ai removal pro. Just don't let it bug you too much!

Conclusions

Removing Fireflies.ai from Microsoft Teams is crucial for maintaining meeting privacy and data security. This guide covered:

  • Spotting Fireflies.ai in meetings, understanding its presence, and the privacy implications
  • Step-by-step removal from active meetings, revoking permissions, and blocking future access

Master these steps to keep your Teams meetings free of unwanted AI notetakers and protect sensitive information. Additionally, you may consider AI email management tools to help with other aspects of your digital privacy.

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