App Tutorial

Export Salesforce Data to Excel: A Comprehensive Guide

Jason Gong
App automation expert
Apps used
April 15, 2024

Exporting data from Salesforce to Excel can be done through direct exports, using the Data Export Service, Salesforce Data Loader, or third-party tools, each method catering to different user needs and technical levels.

Choosing the right export method depends on your specific requirements, such as the volume of data and the level of detail needed.

Enhance your data management and efficiency by automating Salesforce exports with Bardeen.

How to Export Data from Salesforce to Excel

Exporting data from Salesforce to Excel is a common requirement for users looking to analyze, share, or manipulate their Salesforce data in a flexible spreadsheet format. Salesforce, being a comprehensive CRM platform, offers multiple methods to export data ranging from built-in features to using external tools. This guide will walk you through the various methods available to export your Salesforce data into Excel, ensuring you can choose the approach that best fits your needs.

Looking to automate your Salesforce to Excel data export? Download the Bardeen app to get started.

Direct Export from Salesforce to Excel

Directly exporting data from Salesforce to Excel is straightforward and can be achieved in several ways. One common method is using the Salesforce report export feature. This feature allows users to export reports as Excel files directly from the Salesforce interface. To do this:

  1. Navigate to the report you wish to export.
  2. Click on the 'Report' or 'Dashboard Actions' menu and select 'Export'.
  3. Choose 'Excel Format (.xlsx)' or 'Comma Delimited (.csv)' as the format.
  4. Click 'Export' and save the file to your desired location.

This method is ideal for users looking to perform additional data manipulation or share reports with individuals who may not have access to Salesforce.

Using Data Export Service

For more comprehensive data backups or when needing to export large volumes of data, Salesforce's Data Export Service is a suitable option. This service can be accessed via the Setup menu, allowing for manual or scheduled exports. The data is provided in CSV files, which can easily be opened with Excel. To use this service:

  1. Go to 'Setup' in Salesforce.
  2. Enter 'Data Export' in the Quick Find box and select 'Data Export' or 'Schedule Export'.
  3. Choose the data you wish to export and initiate the export process.

This method is particularly useful for creating backups or preparing data for system integrations.

Using Salesforce Data Loader

For a more advanced method that offers flexibility in selecting specific data to export, Salesforce Data Loader is an excellent choice. It is a client application for the bulk import and export of data. You can use it to export data by:

  1. Launching Data Loader and logging in with your Salesforce credentials.
  2. Selecting 'Export' and configuring your export criteria.
  3. Choosing the object(s) you wish to export and specifying the destination CSV file.

Data Loader is ideal for exporting large sets of data and for users who require more control over the export process.

Using Third-Party Tools

Several third-party tools offer enhanced functionalities for exporting Salesforce data to Excel. Tools like Ascendix Search provide a user-friendly interface for exporting data directly to Excel, allowing for more complex queries and data manipulation. To use such tools:

  1. Install the tool from Salesforce AppExchange or the provider's website.
  2. Follow the tool-specific instructions to search for and export your data.
Automate your Salesforce data export to Excel with Bardeen playbooks for a more efficient workflow.

These tools often offer additional features like exporting related object fields, setting export permissions, and customizing export formats.


Exporting data from Salesforce to Excel can be achieved through various methods, each suitable for different needs and technical proficiency levels. Whether you need to perform a quick export of a report, a comprehensive backup of your Salesforce data, or require advanced export functionalities, Salesforce provides the tools and features to accomplish your data export tasks efficiently.

Discover more about automating Salesforce by integrating with other apps and explore useful Salesforce shortcuts and automations.

Automate Salesforce Data to Excel with Bardeen

While the manual process of exporting data from Salesforce to Excel serves basic needs, automating this task can significantly enhance efficiency, accuracy, and the overall management of your data. Automation tools like Bardeen offer sophisticated methods to transfer your Salesforce data directly into spreadsheets, eliminating manual errors and saving precious time.

Here are a couple of powerful Bardeen automations that can streamline your Salesforce data management:

  1. Copy all Salesforce accounts to Google Sheets: This playbook automates the process of transferring all your Salesforce account data into a Google Sheets spreadsheet, enabling easy access and analysis.
  2. Export Salesforce Leads to Google Sheets: Streamline your lead management by automatically exporting lead information from Salesforce to a designated Google Sheet, ensuring your sales team always has the most current data at their fingertips.

Maximize your productivity and data accuracy by leveraging these automations. Begin by downloading the Bardeen app.

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