Workflow Template

Automatically find contact from PDF using OpenAi and add to HubSpot

This automation extracts contact info from PDFs and creates new contacts in HubSpot, streamlining lead management.
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Generate formatted text
Generate formatted text
List entities and types
List entities and types
Create HubSpot Contact
Create HubSpot Contact

Workflow Overview

This automation extracts contact info from PDFs and creates new contacts in HubSpot, streamlining lead management.
  • PDF file containing contact information
  • New contact created in HubSpot

This automation extracts contact information from a PDF file and creates a new contact in HubSpot. It is particularly useful for sales and marketing professionals seeking to streamline their lead generation and management process.

First, the workflow extracts text from a PDF file. Then, it identifies specific entities classified as 'Contact Information'—such as names, email addresses, and phone numbers—within the extracted text. Finally, a new contact is created in HubSpot using this extracted information.

Note: This process can significantly reduce manual data entry and improve data accuracy by automating the extraction and entry of contact information into HubSpot.

If you're looking to enhance your sales or marketing operations by efficiently managing leads, consider implementing this workflow with Bardeen.

Step 1: Install the Bardeen App

To initiate, ensure the Bardeen app is installed on your device for automation.

Step 2: Navigate to the Magic Box

After installation, head over to the Magic Box and enter the command:

Find text from PDF using OpenAi, add Contact to HubSpot

Step 3: Integrate the Workflow Integrations

Before execution, set up the necessary integrations, including OpenAI for text extraction from PDFs and HubSpot for contact creation.

Step 4: Run the Workflow

With everything set, go ahead and execute the workflow. This automation is designed to:

  • Extract text from a PDF file using OpenAI's capabilities.
  • It will then identify contact information within the extracted text, such as name, email, and phone number.
  • Lastly, it creates a new contact in HubSpot using the extracted contact information.
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How to Extract Contacts from PDFs and Add Them to HubSpot?

Automate Contact Extraction from PDFs and Integration with HubSpot

Extracting contact information from PDF files and adding them directly to HubSpot can significantly streamline your workflow, especially for sales and marketing professionals who handle a large volume of contacts. This process can be automated using OpenAI and Python, making it more efficient and reducing the chances of manual data entry errors.

Discover how Bardeen automates the process of extracting contact information from PDFs and adding them to HubSpot, enhancing your productivity.

Extracting Text from PDFs

Before adding contacts to HubSpot, the first step is extracting text from PDF files. This can be achieved using various methods, including online tools, Adobe PDF Extract API, or Python libraries like PyPDF2 and PyMuPDF. Each method has its advantages, depending on the complexity of the PDF file and the accuracy required for the extracted text.

How to Import Contact List to HubSpot

Once the contact information is extracted from the PDF, the next step is importing these contacts into HubSpot. This can be done manually by creating a CSV file with the extracted data and using HubSpot's import function. Alternatively, for a more streamlined process, API integration can be set up to automatically add extracted contacts into HubSpot.

Automatically Assign Contact Owner in HubSpot

After importing contacts into HubSpot, assigning them to the appropriate contact owner is crucial for managing leads effectively. HubSpot allows for automatic assignment based on various criteria such as geographical location, source of the contact, or round-robin distribution among sales representatives. This ensures that leads are promptly followed up by the right person.


Automating the process of extracting contact information from PDFs and adding them to HubSpot not only saves time but also enhances data accuracy. By leveraging tools like OpenAI, Python libraries, and HubSpot's built-in functionalities, sales and marketing professionals can optimize their lead management process and focus more on converting leads into customers.

Leverage Bardeen to automate your workflow and improve efficiency in managing contacts within HubSpot.
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