Google Calendar
Slack
Workflow Template

Send Slack messages to the current event participants with the meeting link

This playbook will send direct messages in Slack to the participants of the current Google Calendar event with the link to a meeting.
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Find events
Action
Find Slack users from Event
Action
Send Slack message
Action

How does this automation work?

Bardeen automates the process of sending personalized Slack messages to participants of a Google Calendar event. In today's fast-paced work environment, it's crucial to ensure that all meeting participants have the necessary information at their fingertips. This playbook ensures that everyone has the meeting link by reaching out directly on Slack, saving you the hassle of sending individual messages.

Here's how this workflow operates to keep your team informed and connected:

  • Step 1: Find current event: Bardeen fetches the details of the current event from Google Calendar. This step is vital to identify which meeting participants will receive the Slack message.
  • Step 2: Extract meeting link: The meeting link is retrieved from the event details, ensuring that the correct information is sent to all participants.
  • Step 3: Identify Slack users: The playbook identifies the Slack user profiles associated with the email addresses of the event participants.
  • Step 4: Send Slack message: A personalized Slack message with the meeting link is sent to each participant, ensuring they have quick access to join the event.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow


You probably have many meetings to attend throughout the week. But when you spent hours preparing a perfect presentation or a demo, and other meeting participants don’t show up, it’s frustrating. You wait alone in Zoom, wondering when they’ll show up. 

 

Meeting reminders are one of the most effective ways to prevent no-shows, and this automation will do it for you with one click.

It will match the event participants from Google Calendar to Slack users based on their emails, extract the meeting link, and send the following Slack message:

A quick reminder that we have the following event coming up: {link}

Go ahead. Click the “Try it!” button above and give it a go!

💪 Pro tip: Looking to send a reminder for yourself? Check out Get a browser notification 1 min before the event. You can also use our other related playbooks such as Notify participants of the current event about you being in the waiting room and Send SMS with a meeting link for the current event

Let’s set it up!

Step 1: Pin the playbook and integrate Slack and Google Calendar

First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Slack and Google Calendar.

Step 2: Run the playbook

Press Option + B on your keyboard to launch Bardeen. Click on the playbook card and run the playbook for your current meeting. It will notify all participants in Slack. 

Locate further integration alternatives for Slack integrations, Google Calendar automation, or integrate both Google Calendar and Slack, or adjust the playbook to better match your individualized workflow preferences.

Take a look at other meeting automation solutions developed by Bardeen.


You can also edit the playbook and add your next action or modify the Slack message for the participants.

Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send Slack messages to the current event participants with the meeting link
Send Slack messages to the current event participants with the meeting link
Send Slack messages to the current event participants with the meeting link
Types:
Both
Actions
Triggers
Create event
Create event
Action
When an event is created or updated in Google Calendar
When an event is created or updated in Google Calendar
Trigger
Get last event
Get last event
Action
Find Slack users from Event
Find Slack users from Event
Action
Find events
Find events
Action
Get event duration
Get event duration
Action
Find Slack channels
Find Slack channels
Action
Find next meeting with participant
Find next meeting with participant
Action
Add participant to event
Add participant to event
Action
Delete calendar event
Delete calendar event
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

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Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

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Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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