App Tutorial

Easy HubSpot Contact Export Guide in 5 Steps

Jason Gong
App automation expert
Apps used
April 15, 2024

Learn to export contacts from HubSpot efficiently, whether it's all contacts, a single one, or specific lists, following a simple process.

  • Navigate to Contacts > Contacts, click Export, select file format, and properties to include.
  • For Excel, choose XLS or XLSX format.
  • To export specific lists, go to Contacts > Lists, select the list, and follow similar export steps.

Automate your HubSpot contact management with Bardeen to streamline workflows and ensure data accessibility across platforms. Learn more about Bardeen.

How to Export Contacts from HubSpot

Exporting contacts from HubSpot can be essential for various reasons, such as data analysis, marketing campaigns, or simply for backup purposes. HubSpot provides a straightforward way to export contacts, whether you need to export a single contact, all contacts, or specific lists of contacts. Below, we'll guide you through the process for each scenario.

Streamline and automate your HubSpot contact exports with Bardeen. Download the Bardeen app to get started.

How to Export All Contacts from HubSpot

To export all contacts from HubSpot, you need to have either super admin or CRM export permissions. Follow these steps:

  1. Navigate to Contacts > Contacts in your HubSpot account.
  2. In list view, click the Export button located in the top right of the table.
  3. In the dialog box, select your preferred File format for the export.
  4. Choose to include either Only properties in the view or All properties on records.
  5. If exporting contact records, select the Include all email addresses checkbox to include all email addresses for contacts with multiple emails.
  6. Click Export. You will receive an email with a download link to your export file.

How to Export Contacts from HubSpot to Excel

When exporting contacts specifically for use in Excel, follow the same steps as exporting all contacts. However, ensure you select either XLS or XLSX as the file format in the dialog box. Remember, the XLS format has a limit of 65,536 rows, so for larger exports, XLSX is recommended.

Exporting Specific Lists of Contacts

If you need to export a specific list of contacts:

  1. Go to Contacts > Lists in your HubSpot account.
  2. Hover over the list you want to export and click the More dropdown menu, then select Export.
  3. Select properties to include in your export. You can select all properties or remove any you don't want.
  4. Click Next, choose your File format, and then click Export.
  5. You'll receive an email with a link to download your list export file.
Discover how Bardeen's playbooks can automate your HubSpot workflows, making data management more efficient. Copy all HubSpot contacts to Google Sheets.

Exporting contacts from HubSpot is a secure and efficient way to manage your contact data outside of the platform. Whether you're exporting individual contacts, all contacts, or specific lists, the process is designed to be straightforward, ensuring you have the data you need in the format you prefer.

Learn why HubSpot integrations are critical for salespeople on our blog. Read more.

Automate HubSpot Contacts Transfer with Bardeen Playbooks

Exporting contacts from HubSpot can be streamlined and automated using Bardeen's powerful playbooks. Here's how you can enhance your workflow and ensure your contact data is always up-to-date and easily accessible across your favorite platforms:

  1. Copy all HubSpot contacts to Google Sheets: This playbook automates the transfer of contacts from HubSpot to Google Sheets, ideal for sharing with your team or integrating with other applications.
  2. Copy all HubSpot contacts to Coda: Seamlessly move your HubSpot contacts into a Coda table with one click, organizing your contacts in a versatile document.
  3. Copy all HubSpot contacts to Airtable: Export your HubSpot contacts directly into Airtable, taking advantage of Airtable's powerful database capabilities for managing sales leads.

By leveraging Bardeen's playbooks, you're not only saving time but also ensuring your contact data is always where you need it, when you need it. Start automating your HubSpot workflows today.

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