Automatically Categorize Gmail Emails and Label as Spam

This workflow automatically sorts your Gmail emails and labels them as spam using Bardeen's AI, keeping your inbox organized.

When email received

Trigger

Classify customized text

Action

Update email labels

Action

How does this Playbook work?

Inputs:

New emails in Gmail
Desired label for spam emails

Outputs

Emails in Gmail categorized and labeled as spam

This automation helps manage your Gmail inbox by categorizing new emails and labeling them as spam if necessary, utilizing Bardeen's AI. It streamlines your email management and keeps your inbox organized.

The process begins by monitoring your Gmail for new emails. Upon receiving a new email, Bardeen's AI analyzes the email's content to determine its category. If the email is identified as spam, the specified spam label is automatically applied to the email in Gmail. This workflow is particularly useful for:

Reducing manual inbox sorting
Automatically managing and filtering out spam emails

Pro Tip: You can customize the categorization process and the labels applied, making this workflow adaptable to various needs and preferences.

Enhance your Gmail productivity and focus on important emails by letting Bardeen handle spam identification and categorization.

Step 1: Install the Bardeen App

Begin by downloading and installing the Bardeen app.

Step 2: Navigate to the Magic Box

Open the Bardeen app and go to the Magic Box. Enter the prompt:

when new email in Gmail, categorize with Bardeen, if spam add label

Step 3: Integrate the Workflow Integrations

Make sure you have the required integrations set up in Bardeen. This includes Gmail for managing emails and Bardeen AI for email categorization.

Step 4: Run the Workflow

After setting up, execute the workflow. It will perform the following actions:

Monitor your Gmail for new emails as they arrive.
Use Bardeen's AI to categorize each new email. If an email is identified as spam,
Add a spam label to the email in Gmail, helping you manage your inbox more effectively.

How Can I Automatically Sort and Label Emails in Gmail?

How to Categorize Email in Gmail

Gmail offers a robust system for organizing your emails, including the use of labels and filters. Labels work similarly to folders but with a twist: you can apply multiple labels to a single email, making it retrievable from various categories. Creating labels is straightforward:

Go to Gmail and scroll down on the left side, then click More followed by Create new label.
Name your label and click Create.

To label messages in your inbox:

Select the messages you want to categorize.
Click the Labels icon at the top, choose your label, or create a new one.

For automatic categorization, you can set up filters:

Click the Show search options in the search box at the top.
Enter your criteria and click Create filter.
Choose actions like applying a label, then click Create filter.

Automate repetitive tasks like email categorization with Bardeen. Try it now and streamline your workflow!

Spam Filter in Gmail

Gmail's spam filter is designed to automatically detect and move spam emails to the Spam folder. However, you might find legitimate emails in spam or want to ensure certain emails never end up there. Here's how to manage your spam filter effectively:

To mark an email as not spam:

Go to the Spam folder.
Select the email and click Not spam at the top.

To prevent emails from being marked as spam:

Add the sender's email address to your contacts.
Create a filter where you select Never send it to Spam for emails from specific addresses.

If you need to customize Gmail's default spam filtering:

Access the Google Admin console if you're an administrator.
Navigate to Apps > Google Workspace > Gmail > Spam, Phishing and Malware.
Click Add another rule and set your custom spam filters, such as whitelisting domains or being more aggressive with filtering.

For a more tailored approach, consider using third-party tools like Clean Email to enhance Gmail's spam filter, allowing for more nuanced control over what gets marked as spam.

Remember, regularly reviewing your spam folder and adjusting your filter settings can help ensure important emails always reach your inbox.

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