Google Mail
playbook Template

Draft and Send Responses to Recruiter Emails Automatically

Automatically classify and draft responses to recruiter emails using OpenAI, ensuring timely and professional replies directly in Gmail.
Bardeen automates your repetitive tasks without code.
Install the Chrome extension for free.
Classify text
Classify text
Generate email from prompt
Generate email from prompt
Create draft email
Create draft email

How does this playbook work?

Automatically classify and draft responses to recruiter emails using OpenAI, ensuring timely and professional replies directly in Gmail.
  • Email content to classify
  • Email subject for response
  • Email address of the sender
  • Draft email in your mailbox

Automatically classify and draft a response to recruiter emails using OpenAI and Google Mail.

The process begins by classifying the content of an incoming email as either 'recruiter' or 'not recruiter' using OpenAI. If the email is identified as from a recruiter, a formal response draft is generated with OpenAI, tailored to the topic of the recent job opportunity mentioned in the email. Finally, a draft email is created in Google Mail with the generated response, ready for review and sending. This automation is ideal for:

  • Efficiently managing high volumes of recruiter emails
  • Maintaining timely and professional communication
Note: The response generation step utilizes OpenAI to ensure that the content is contextually relevant and professionally crafted. Users can customize the response style or length as needed.

Streamline your email management by automating responses to recruiter inquiries with Bardeen.

Step 1: Install the Bardeen App

Begin by installing the Bardeen app on your device. You can download it here.

Step 2: Navigate to the Magic Box

Open the Magic Box in the Bardeen app and input the following prompt:

When new email, classify as recruiter email, draft response with OpenAI

Step 3: Integrate the Workflow Integrations

Ensure that you have integrated the necessary services, including Email for sourcing and delivering the messages, and OpenAI for drafting responses.

Step 4: Run the Workflow

To activate the workflow:

  • It will trigger upon receiving a new email, automatically determining if the email is from a recruiter.
  • If classified as recruiter email, it drafts a response using OpenAI, tailoring a formal reply to the recruitment opportunity.
  • The workflow then creates a draft email in your mailbox with the generated response, ready for review and send-off.
The #1 free AI Automation extension for Chrome

How to Efficiently Respond to Recruiter Emails?

Responding to recruiter emails can sometimes feel like a daunting task, especially when you're not sure how to craft the perfect reply. Whether you're actively job searching or not, knowing how to respond to these emails is crucial in maintaining professional relationships and potentially unlocking future opportunities. Let's dive into how to handle various scenarios when responding to recruiter emails, and how automating responses for certain types of recruiter emails, such as those from job boards or generic outreach, can save you time and ensure you never miss an opportunity.

Manual Response to Recruiter Emails

When you receive an email from a recruiter, it's important to assess where you stand in your job search and tailor your response accordingly. Here are some strategies based on different scenarios:

  • If you're not job searching: Politely thank the recruiter for considering you and express that you're currently content in your role but will keep their contact for future opportunities. This keeps the door open for future interactions.
  • If you're open to opportunities: Express gratitude for the contact, mention that you're happy in your current role but are open to discussing the role further. Providing availability for a call shows openness without desperation.
  • If actively searching but not interested in the role: Thank the recruiter and clearly state what you're looking for, suggesting that you're open to other opportunities that align better with your career goals.
  • If you're intrigued by the opportunity: Show enthusiasm, highlight your relevant experience, and suggest a meeting or call to discuss how you can contribute to the role. Attaching a resume can also be a proactive step.
Automating responses to recruiter emails can streamline your job search process and ensure timely replies. Consider using Bardeen to automate and personalize your email responses efficiently.

For each scenario, it's crucial to maintain professionalism and clarity in your responses. Tailoring your reply according to your current job search status can help build a positive rapport with recruiters, which might be beneficial in the long run.

Automating Responses with Bardeen

While personalizing each response is important, automating certain types of responses, especially for generic recruiter emails or job board notifications, can save you significant time. Here's how you can automate responses to recruiter emails with tools like Bardeen:

  • Identify common types of recruiter emails you receive and create a few template responses that can be personalized. Templates can range from expressing interest in a role to politely declining.
  • Use automation tools to detect incoming recruiter emails based on keywords or sender information. This can help in categorizing the emails and determining the type of response required.
  • Set up automation to personalize your template responses with the recruiter's name, job title mentioned in the email, and other relevant details. This ensures that even automated responses feel personal and thoughtful.
  • Schedule the automated response to be sent after a certain period, giving you time to review any emails that might require a more personalized response.
Streamline your email management and ensure you never miss an opportunity by automating your responses to recruiter inquiries. Download Bardeen and explore how it can enhance your productivity.

Automating responses doesn't mean losing the personal touch in your communications. By carefully setting up your templates and personalization options, you can efficiently manage your inbox while still making meaningful connections with recruiters.

The #1 free AI Automation extension for Chrome
Google Mail
Google Mail
how does bardeen work?

Your proactive teammate — doing the busywork to save you time

Integrate your apps and websites

Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.

Perform tasks & actions

Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.

Combine it all to create workflows

Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.

get bardeen

Don't just connect your apps, automate them.

200,000+ users and counting use Bardeen to eliminate repetitive tasks

Effortless setup
AI powered workflows
Free to use