Google Mail
OpenAI
Notion
Workflow Template

Summarize and save new emails to Notion using OpenAI

This automation will use OpenAI to generate and save summaries of new emails to Notion, including the date, sender, and link. Optionally, you can set it to process only emails from a specific sender.
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When email received
Trigger
Merge text
Action
Get summary of a text by OpenAI
Action
Create Notion page
Action

How does this automation work?

Bardeen's Summarize and save new emails to Notion using OpenAI playbook is an intelligent automation that helps you save time on email management. Instead of manually going through each email, Bardeen uses OpenAI to summarize each new email and save the summary to Notion. This includes essential information like the date, sender, and a link to the email. You can even customize it to process only emails from a specific sender. This way, you can focus on the most important parts of your emails and easily access them in Notion.

Here is how this workflow works:

  1. Receive New Email: The workflow starts when a new email is received. Bardeen collects the email data, including the subject line.
  2. Merge Text: The subject line of the email is then processed and merged into a format that OpenAI can understand and summarize.
  3. Get Summary with OpenAI: OpenAI, a leading AI research and deployment company, is used to generate a concise summary of the email.
  4. Create Notion Page: Finally, Bardeen creates a new page in your chosen Notion database. This page includes the summary generated by OpenAI, providing you with a quick and easy-to-read overview of your email.

By leveraging the power of AI, this automation simplifies your email management and enhances your productivity. Whether you're involved in personal productivity, data sourcing and research, sales prospecting, or marketing, this playbook can be a game-changer for you.

Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

Are you tired of digging through an overflowing inbox, desperately searching for that one important email buried in a mountain of messages? We've got your back!

This automation is designed to bring order to your email chaos. You can have summaries of new emails automatically generated and saved directly to your trusty Notion database. No more wasting time deciphering lengthy emails or frantically trying to recall crucial details.

The summaries capture all the essential information you need: the date, sender, and a convenient link to the original email. Plus, if you have a specific sender that requires your immediate attention, you can easily set the automation to prioritize their messages.

Whether you're a busy professional juggling multiple projects or an organized individual striving for email zen, this automation is a lifesaver. Say goodbye to email overwhelm and reclaim your productivity. 

Let’s set it up!

Step 1: Set up a Notion database

The first step is to set up a Notion database with the fields you want to save.

Bardeen will get the subject line, summary, from address, date and link to the email for every new email that lands in your inbox.

Step 2: Integrate Notion and Gmail

Click the “Try it” button at the top of this page to get this Autobook saved. If it’s your first time using Bardeen, you will be redirected to install the extension.

When you run it for the first time, you will be redirected to download the browser extension. If you haven't previously integrated Notion and Gmail, you will need to do so.

Bardeen will ask for a database and an optional sender address. If you specify a sender address, only emails coming from that address will get summarized and saved. After you choose the database and optional sender, you will get a prompt to map the information to the fields in Notion.

The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Notion that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!

Step 3: Run the automation to summarize and save new emails to Notion using OpenAI

Make sure the automation is activated (toggled on).

💪 Pro Tip: Pair this automation with our other playbooks like Save contacts from email thread to Notion and Create Asana task from the currently opened email to save time on manual tasks! 

You can also edit the playbook and add your next action to further customize the automation.

Find more OpenAI integrations, Notion integrations, and OpenAI and Notion integrations. Learn how to organize your emails with AI.

You can also find more about  how to increase your personal productivity and automate your data sourcing and research process.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Summarize and save new emails to Notion using OpenAI
Summarize and save new emails to Notion using OpenAI
Summarize and save new emails to Notion using OpenAI
Types:
Both
Actions
Triggers
Generate text from model
Generate text from model
Action
When Notion page is updated
When Notion page is updated
Trigger
Add database to page
Add database to page
Action
Get Notion page title
Get Notion page title
Action
Create explanation for a question by OpenAI
Create explanation for a question by OpenAI
Action
Delete Notion page
Delete Notion page
Action
When email is received
When email is received
Trigger
Generate question answer
Generate question answer
Action
Update or add Notion page
Update or add Notion page
Action
Archive email
Archive email
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

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