Google Mail
Workflow Template

Forward email with attachments when email subject line contains specific keyword

This automation will forward any email with attachments that has a subject line containing a specific keyword.
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When email received
Trigger
Forward email
Action

How does this automation work?

Bardeen's workflow automation is a powerful tool for managing your inbox. With this playbook, you can set up automatic email forwarding based on specific keywords in the subject line. This can be particularly useful for managing high priority emails or delegating tasks. Whether you're in product development or just looking to boost your personal productivity, this automation streamlines your email management process, saving you valuable time and effort.

Here is how this workflow works:

  1. Check for keyword in email subject: Bardeen continually checks your incoming emails for a specific keyword. This keyword is customizable, allowing you to tailor the automation to your needs.
  2. Forward email with Gmail: If an email containing the specified keyword is detected, Bardeen will automatically forward the email, including any attachments, to an email address that you specify. Gmail is a widely used email service that integrates seamlessly with Bardeen, making this step a breeze.
Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

We all get a ton of emails every day. And some of them need to be forwarded to other people. But doing it manually is a pain. This is where this automation comes in. It will forward any email with attachments that has a subject line containing a specific keyword. So you can set it up once and forget about it.


To set it up, specify the keyword and the email address you want to forward the emails to. That's it! Now, every time you get an email with the specified keyword in the subject line, it will be automatically forwarded to the specified email address.


Let's set it up!

Step 1: Set up the automation

Click the “Try it” button at the top of this page to get this automation saved.

You will be redirected to download the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Gmail

Step 2: Launch the builder and specify your keyword

After you set up the integration, you need to specify your keyword. To do this, launch the builder. You can click on the 3 dots beside the playbook and choose "Open in Builder" from the menu.

Once in the builder, navigate to the "if statement". This is the step of the playbook that controls which emails will get forwarded based on your keyword. Click on it to open the editor.

From there, navigate to the keyword section and enter your keyword. For example, I set it to "receipts" below. If the keyword you specified is in the subject line of the email that you receive, it will get forwarded to the address you enter. Note that your keyword is case insensitive. This means that if you enter "receipts" as the keyword, any subject line that contains "receipts" or "Receipts" will get forwarded, regardless if it contains a capital letter.

Once you enter your keyword, click save. Then click on the playbook card to set up the forwarding address. Enter the email address that you want the emails to get forwarded to.

That's it! Now your automation is ready.

Step 3: Try it!

Make sure the automation is activated (toggled on).

Now, every email that contains the keyword in the subject line will get forwarded.

Source more integration opportunities with Google Mail integrations or tailor the playbook to better suit your specific workflow needs.

Learn more about the awesome personal productivity automations and product development integrations available.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Forward email with attachments when email subject line contains specific keyword
Forward email with attachments when email subject line contains specific keyword
Forward email with attachments when email subject line contains specific keyword
Types:
Both
Actions
Triggers
Find emails
Find emails
Action
Forward email
Forward email
Action
Find email thread from current page
Find email thread from current page
Action
Archive email
Archive email
Action
Reply to email
Reply to email
Action
When email is received
When email is received
Trigger
When email received
When email received
Trigger
Update email labels
Update email labels
Action
Create draft email
Create draft email
Action
Send email
Send email
Action
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FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

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Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

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