Google Calendar
Workflow Template

Find email threads with event participants

This playbook will search Gmail for treads with the participants of a specified event.
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Find events
Action
Find event participant email addresses
Action
Merge text
Action
Convert text to url-encoded string
Action
Merge text
Action
Open all links from text
Action

How does this automation work?

Bardeen simplifies the process of connecting with event participants by automating the search for relevant email threads in Gmail. Whether you're following up after a webinar, coordinating with attendees for a corporate event, or managing communications for a community gathering, this workflow enables you to quickly find and open all Gmail threads associated with the event participants.

Here's how the workflow finds and opens email threads with event participants:

  • Step 1: Find Events - The workflow begins by searching your Google Calendar for events that match the name you provide. This step ensures that you're focusing on the right meeting.
  • Step 2: Find Participant Emails - After identifying the event, Bardeen retrieves the email addresses of all participants involved in the event.
  • Step 3: Merge Participant Emails - The found email addresses are then concatenated into a single string, separated by commas, to prepare for the next step.
  • Step 4: Convert Emails to URL-Encoded String - The string of emails is converted into a URL-encoded format, which is necessary for creating a searchable link for Gmail.
  • Step 5: Create Gmail Search Link - A Gmail search URL is constructed using the URL-encoded string of participant emails, allowing you to pinpoint the threads you're looking for.
  • Step 6: Open Email Threads - Finally, the Gmail search link is opened, taking you directly to the email threads involving the participants of your event.
Run this Google Calendar automation with Bardeen in minutes.

How to run the workflow

Looking to streamline your email management process effortlessly? This automation has just the solution you need!


With this automation, searching through your Gmail for email threads with specific event participants becomes a breeze. Say goodbye to the hassle of manual searches, and hello to a more efficient way of managing your emails.


For busy professionals with packed schedules and numerous events, this automation is a game-changer. Stay on top of important communications, updates, and discussions related to each event, all in one place.


Event organizers can also benefit from this seamless process. Easily track interactions with participants, ensuring smooth communication and better coordination for successful events.


Let’s set it up!

Step 1: Pin the playbook and integrate Google Calendar and Gmail

First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed. Bardeen will also prompt you to integrate Google Calendar and Gmail, if you haven’t done so already. 


Step 2: Run the playbook and find email threads with the participants of an event

Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and run this playbook. Bardeen will ask you to specify a Google Calendar event. The playbook will then search Gmail for treads with the participants of a specified event.





You can also edit the playbook and add your next action to further customize the automation.


Find more Google Calendar and Gmail integrations.

You can also find more about how to increase your personal productivity and automate your meetings workflow.

Run this Google Calendar automation with Bardeen in minutes.

Available actions & triggers

Apps:
Find email threads with event participants
Find email threads with event participants
Find email threads with event participants
Types:
Both
Actions
Triggers
Find event participant email addresses
Find event participant email addresses
Action
Get event description
Get event description
Action
Get event title
Get event title
Action
Delete calendar event
Delete calendar event
Action
Create event
Create event
Action
Create simple event from text
Create simple event from text
Action
Create reminder in Google Calendar
Create reminder in Google Calendar
Action
Find events within one week
Find events within one week
Action
Find next event
Find next event
Action
Add description to event
Add description to event
Action
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