Integrations used
Time saving
2 min
Action
Find
description
This playbook will search Gmail for treads with the participants of a specified event.
Saves at least
2 min
Find
email threads with event participants
playbook Template
Find email threads with event participants
This playbook will search Gmail for treads with the participants of a specified event.
This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.
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How does this automation work?
Find events
Action
Find event participant email addresses
Action
Open all links from text
Action
Bardeen simplifies the process of connecting with event participants by automating the search for relevant email threads in Gmail. Whether you're following up after a webinar, coordinating with attendees for a corporate event, or managing communications for a community gathering, this workflow enables you to quickly find and open all Gmail threads associated with the event participants.
Here's how the workflow finds and opens email threads with event participants:
- Step 1: Find Events - The workflow begins by searching your Google Calendar for events that match the name you provide. This step ensures that you're focusing on the right meeting.
- Step 2: Find Participant Emails - After identifying the event, Bardeen retrieves the email addresses of all participants involved in the event.
- Step 3: Merge Participant Emails - The found email addresses are then concatenated into a single string, separated by commas, to prepare for the next step.
- Step 4: Convert Emails to URL-Encoded String - The string of emails is converted into a URL-encoded format, which is necessary for creating a searchable link for Gmail.
- Step 5: Create Gmail Search Link - A Gmail search URL is constructed using the URL-encoded string of participant emails, allowing you to pinpoint the threads you're looking for.
- Step 6: Open Email Threads - Finally, the Gmail search link is opened, taking you directly to the email threads involving the participants of your event.
How to run the playbook
Looking to streamline your email management process effortlessly? This automation has just the solution you need!
With this automation, searching through your Gmail for email threads with specific event participants becomes a breeze. Say goodbye to the hassle of manual searches, and hello to a more efficient way of managing your emails.
For busy professionals with packed schedules and numerous events, this automation is a game-changer. Stay on top of important communications, updates, and discussions related to each event, all in one place.
Event organizers can also benefit from this seamless process. Easily track interactions with participants, ensuring smooth communication and better coordination for successful events.
Let’s set it up!
Step 1: Pin the playbook and integrate Google Calendar and Gmail
First, click the “Pin it” button at the top of this page to save this automation. You will be redirected to download the browser extension if you don’t have the Bardeen extension installed. Bardeen will also prompt you to integrate Google Calendar and Gmail, if you haven’t done so already.
Step 2: Run the playbook and find email threads with the participants of an event
Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and run this playbook. Bardeen will ask you to specify a Google Calendar event. The playbook will then search Gmail for treads with the participants of a specified event.
You can also edit the playbook and add your next action to further customize the automation.
Find more Google Calendar and Gmail integrations.
You can also find more about how to increase your personal productivity and automate your meetings workflow.
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FAQs
Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?
You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.
Youtube: Can I download a Youtube video to my computer using Bardeen?
Unfortunately, Bardeen is not able to download videos to your computer.
Google Sheets: What is the best way to export data to Google Sheets?
Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.
Meetings: Is there a playbook to record and summarize meetings?
There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment
Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?
Please follow the following steps to edit an action in a Playbook or Autobook.
Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?
Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.