Notion
Google Mail
Workflow Template

Send email, when Notion page is created or updated

This Autobook will send an email when a Notion page is created or updated.
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When Notion page is created or updated
Trigger
Merge text
Action
Find email addresses in text (string)
Action
Send email
Action

How does this automation work?

Bardeen connects Notion with Gmail to help you stay updated on your documents. This automation will notify you via email every time a Notion page is created or updated. This can save you time, reduce the need for manual checks, and ensure you never miss an important update. Here is how this workflow works:

  1. Notion page update trigger: This command watches your Notion workspace and triggers when a page is created or updated. It captures the details of the page that was updated.
  2. Prepare email text: Bardeen prepares an email text that includes a notification message and the details of the Notion page that was updated.
  3. Extract email addresses: If you have multiple email addresses listed, this command will find all email addresses in the text.
  4. Send email: An email is sent to the specified recipient(s) with a subject line of "A Notion Page has been updated" and the body contains the details of the Notion page that was updated. This command uses Gmail, a popular email service that organizes your emails with threaded conversations, tags, and Google-powered search to find any message you need.
Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

The Autobook allows you to receive email notifications when a Notion page is created or updated. You can customize both the notification message and the trigger to work the way you want.

For an easier setup, duplicate our free Notion template for tasks. 

The default setup 

Click on the “try it” button at the top of the screen.

If you are using Bardeen for the first time, you will be redirected to install the extension.

To track changes, specify the Notion database. Additionally, add an email recipient to receive notifications.

That’s it! 

When a Notion page is created or updated in a designated Notion database, an email notification will be sent.

Customizing this Autobook 

Customize this automation to fit your needs.

First, save the automation to your Autobooks by clicking on the "pin it" button above. Bardeen is a free Chrome extension that automates repetitive tasks. If you haven't already, install the Bardeen extension.

Then, hover over the card and click "Open in Builder.”

Specify the Notion database that you want to track. 

Click on the email message action and customize it. 

Creating conditional filters

If you want only some changes to trigger your automation, add a conditional block. For example, if the priority of a task contains “P1,” then (YES) send a email message. 

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To learn what else you can automate with Notion, check out our Notion Automation Guide.


Find more Notion automations, Google Mail automations, or edit the playbook to suit your own workflow.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Send email, when Notion page is created or updated
Send email, when Notion page is created or updated
Send email, when Notion page is created or updated
Types:
Both
Actions
Triggers
Delete Notion page
Delete Notion page
Action
When email is received
When email is received
Trigger
Reply to email
Reply to email
Action
Fnd Notion database
Fnd Notion database
Action
Navigates to database in browser
Navigates to database in browser
Action
Get access to Notion database
Get access to Notion database
Action
When email received
When email received
Trigger
When email is sent to my trigger address
When email is sent to my trigger address
Trigger
Update or add Notion page
Update or add Notion page
Action
When Notion page is updated
When Notion page is updated
Trigger
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