Integrations used
Time saving
10 min
Action
Send
description
This Autobook will send an email when a Notion page is created or updated.
Saves at least
10 min
Send
email, when Notion page is created or updated
playbook Template
Send email, when Notion page is created or updated
This Autobook will send an email when a Notion page is created or updated.
This is a Bardeen playbook. It's a pre-built automation template you can run in one-click to perform a repetitive task. Get started with our free Chrome extension.
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How does this automation work?
When Notion database record is added or updated
Trigger
Find email addresses in text (string)
Action
Send email
Action
Bardeen connects Notion with Gmail to help you stay updated on your documents. This automation will notify you via email every time a Notion page is created or updated. This can save you time, reduce the need for manual checks, and ensure you never miss an important update. Here is how this workflow works:
- Notion page update trigger: This command watches your Notion workspace and triggers when a page is created or updated. It captures the details of the page that was updated.
- Prepare email text: Bardeen prepares an email text that includes a notification message and the details of the Notion page that was updated.
- Extract email addresses: If you have multiple email addresses listed, this command will find all email addresses in the text.
- Send email: An email is sent to the specified recipient(s) with a subject line of "A Notion Page has been updated" and the body contains the details of the Notion page that was updated. This command uses Gmail, a popular email service that organizes your emails with threaded conversations, tags, and Google-powered search to find any message you need.
How to run the playbook
The Autobook allows you to receive email notifications when a Notion page is created or updated. You can customize both the notification message and the trigger to work the way you want.
For an easier setup, duplicate our free Notion template for tasks.
The default setup
Click on the “try it” button at the top of the screen.
If you are using Bardeen for the first time, you will be redirected to install the extension.
To track changes, specify the Notion database. Additionally, add an email recipient to receive notifications.
That’s it!
When a Notion page is created or updated in a designated Notion database, an email notification will be sent.
Customizing this Autobook
Customize this automation to fit your needs.
First, save the automation to your Autobooks by clicking on the "pin it" button above. Bardeen is a free Chrome extension that automates repetitive tasks. If you haven't already, install the Bardeen extension.
Then, hover over the card and click "Open in Builder.”
Specify the Notion database that you want to track.
Click on the email message action and customize it.
Creating conditional filters
If you want only some changes to trigger your automation, add a conditional block. For example, if the priority of a task contains “P1,” then (YES) send a email message.
To learn what else you can automate with Notion, check out our Notion Automation Guide.
Find more Notion automations, Google Mail automations, or edit the playbook to suit your own workflow.
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FAQs
What if I don’t use a CRM for the technical handoff?
You can still run the playbook using email, task, and communication tools.
Can I customize the technical handoff report format?
Yes, you can choose where the report is saved or sent.
Is this lead management playbook useful for RevOps teams?
Yes, it helps RevOps teams keep lead data clean, track qualification, and ensure follow-up happens consistently.
Can I use this lead management playbook with LinkedIn Sales Navigator?
Yes, Bardeen can enrich leads using LinkedIn Sales Navigator.
How does this price monitoring playbook help with lead qualification?
Knowing how your pricing compares to competitors can help you qualify sales leads based on budget fit.
Does this daily/weekly report with lead qualification?
Yes. By analyzing call notes and CRM updates, Bardeen can surface which leads are progressing and which need more attention.