Google Mail
Airtable
Workflow Template

Classify past emails as wanted or unwanted and save to Airtable

This automation will find emails from your specified timeframe and categorize them as wanted or unwanted based on your classifier. It will then save the results to an Airtable.
Bardeen automates your repetitive tasks without code.
Install the Chrome extension for free.
Find emails
Action
Classify customized text
Action
Add data to Airtable
Action

How does this automation work?

Bardeen's workflow automation helps you declutter your inbox by classifying emails as wanted or unwanted and saving them into Airtable for better email management and organization. With an enormous amount of emails received daily, it's crucial to sort through the clutter and focus on what's important. This automation leverages the power of AI to sift through your emails from a specified timeframe, categorize them, and store the results in a structured Airtable database, making it easier for you to manage your inbox and stay productive.

Here's how this workflow simplifies email classification and storage:

  • Step 1: Find emails in Gmail - Bardeen searches through your Gmail account to find emails within the specified timeframe, allowing you to target the exact set of emails you want to manage.
  • Step 2: Classify emails with Bardeen AI - The emails found are then categorized by Bardeen's AI Actions based on your custom classifier, distinguishing between the emails you want to keep and the ones to discard.
  • Step 3: Save results to Airtable - The classified email data is then neatly added to an Airtable, which acts as a powerful, easy-to-navigate database for your emails.
Run this Google Mail automation with Bardeen in minutes.

How to run the workflow

Are you tired of the never-ending email management struggle? Spending precious time manually sorting through emails within a specified timeframe, only to get overwhelmed by the constant influx of messages?

This automation effortlessly identifies and classifies emails as per your criteria, sparing you the hassle of tedious categorization. No more valuable minutes wasted on the sorting process.

Whether it's the essential business correspondence you're after or the relentless barrage of spam you'd rather avoid, this automation delivers precision. Moreover, it seamlessly archives the results into an Airtable, ensuring an orderly and easily accessible email repository. 

Let’s set it up!

Step 1: Create an Airtable

The first step is to create an Airtable with the email information you want to save.

Bardeen will extract information from your emails like subject line, sender, date, link to email, labels and pair them with the information from your classifier, once your setup is complete.

Step 2: Install the extension and map the information to Airtable

You will be redirected to install the browser extension when you run it for the first time. Bardeen will also prompt you to integrate Airtable.

Click the “Pin it” button at the top of this page to get this automation saved to your Playbooks.

Activate Bardeen (or hit Option + B on Mac or ALT + B on PC on your keyboard) and click on the playbook card. The setup flow will start.

Bardeen will then prompt you to modify your email classifier. You can choose an existing one or create a new classifier with criteria for your emails. 

After you click “customize classifier”, Bardeen’s classifier configuration will launch. You will be asked questions about the emails you want to keep. Answer in as much detail as possible. This will ensure that the classifier is more accurate.

After you answer your questions, Bardeen will request that you create your categories. Your emails will be classified based on your categories and descriptions here. For example, I entered “Emails with Invoice” as a category and added a description. Emails that fit that description will be categorized as “Emails with Invoice” and any other emails will be categorized as “unwanted”.

Finally, we recommend that you train your classifier with sample emails to increase accuracy of the results. 

After your classifier setup is complete and you choose your Airtable, Bardeen will ask you to map your fields to Airtable.

The left side consists of all the fields Bardeen will scrape for you. On the right side, specify the fields in Airtable that you want to associate with the information on the left. If you don’t want a piece of information, leave that field empty, and it will be skipped. That’s it!

Click on “Save Input” and checkmark Airtable. You can edit Inputs later by hovering over the playbook. 

Step 3: Run the playbook to classify past emails and save to Airtable

Press Option + B on Mac or ALT + B on PC on your keyboard to launch Bardeen. Click on the playbook card and run the playbook to classify your emails from a timeframe. It will go over every email for the timeframe, categorize them based on your classifier and save the results and classification to an Airtable.

You can also edit the playbook and add your next action to further customize the automation.

Find more Gmail and Airtable integrations.

You can also find more about how to increase your personal productivity.

Run this Google Mail automation with Bardeen in minutes.

Available actions & triggers

Apps:
Classify past emails as wanted or unwanted and save to Airtable
Classify past emails as wanted or unwanted and save to Airtable
Classify past emails as wanted or unwanted and save to Airtable
Types:
Both
Actions
Triggers
When email received
When email received
Trigger
Forward email
Forward email
Action
Get Airtable views
Get Airtable views
Action
Find emails
Find emails
Action
Add data to Airtable
Add data to Airtable
Action
When email is received
When email is received
Trigger
When Table changes
When Table changes
Trigger
Get Airtable table
Get Airtable table
Action
Get Airtable tables from base
Get Airtable tables from base
Action
Create draft email
Create draft email
Action
how does bardeen work?

Your proactive teammate — doing the busywork to save you time

Integrate your apps and websites

Use data and events in one app to automate another. Bardeen supports an increasing library of powerful integrations.

Perform tasks & actions

Bardeen completes tasks in apps and websites you use for work, so you don't have to - filling forms, sending messages, or even crafting detailed reports.

Combine it all to create workflows

Workflows are a series of actions triggered by you or a change in a connected app. They automate repetitive tasks you normally perform manually - saving you time.

get bardeen

Don't just connect your apps, automate them.

200,000+ users and counting use Bardeen to eliminate repetitive tasks

Effortless setup
AI powered workflows
Free to use

FAQs

Bardeen - Playbook / Autobooks: Is it possible to create a Playbook that scrapes data from a website and sends it as an email attachment?

You can create a Bardeen Playbook to scrape data from a website and then send that data as an email attachment.

Youtube: Can I download a Youtube video to my computer using Bardeen?

Unfortunately, Bardeen is not able to download videos to your computer.

Google Sheets: What is the best way to export data to Google Sheets?

Exporting data (ex: scraped data or app data) from Bardeen to Google Sheets is possible with our action to “Add Rows to Google Sheets”.

Meetings: Is there a playbook to record and summarize meetings?

There isn't a specific AI use case available for automatically recording and summarizing meetings at the moment

Playbooks/Autobooks: How do I edit an action in a Playbook or Autobook?

Please follow the following steps to edit an action in a Playbook or Autobook.

Scraper: How can I get data from multiple sections of a profile (Eg: getting the experience section on a linkedin profile)?

Cases like this require you to scrape the links to the sections and use the background scraper to get details from every section.

By clicking “Accept”, you agree to the storing of cookies. View our Privacy Policy for more information.
No items found.